Executive Assistant to The Provost

**Job no**: 0038126
**Location**:Parkville
**Role type**:Full time; Continuing
**Department/School**:Office of the Provost
**Salary**:UOM 6 - $89,182 - $96,536 p.a. plus 17% super
- Deliver excellence, enhance your career and draw on your EA expertise and experience
- Support major initiatives with a far-reaching impact across the University

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

**About Office of the Provost**
Led by the Provost, the Office of the Provost supports achievement of the vision and objectives for education and community contained in the Advancing Melbourne strategy. The Office of the Provost portfolio sits alongside other divisions (Research, International, Strategy & Culture) within Chancellery.

**About the Role**
As the Executive Assistant, you will provide outstanding, intuitive and astute administrative, secretarial and executive support to the Office of the Provost. You will enable the Provost to function effectively, having a positive impact on integral strategies and initiatives, including Education and the Student Experience, Indigenous, People and Community, Diversity and Inclusion and Respect at Melbourne. With exposure to a wide range of key internal and external stakeholders, this is an excellent opportunity within the Chancellery.

In a typical week at work, you may:

- Provide high level administrative support to ensure the efficient running of the day-to
- day activities for Provost through expert diary management, reviewing and organising meetings and travel arrangements, managing financial transactions and identifying issues that may impact on the activities
- Develop itineraries, plan logistics, conference registrations and travel bookings in line with University policies and procedures with attention to detail
- Manage the flow of incoming and outgoing requests and correspondence ensuring that reports, business papers and correspondence are dealt with efficiently and promptly

**About You**
You will exercise a high level of confidentiality, have strong interpersonal skills and demonstrate excellent organisation, prioritisation and time management skills. You will be flexible and able to respond to changing priorities both independently and collaboratively within the team. With strong attention to detail and a high level of initiative and drive, you will formulate, develop and implement new ideas and process improvements.

You will also have:

- Substantial experience in delivering a full range of high-level administrative and executive support to senior executive staff
- Proven capacity and confidence to deal with a diverse range of clients at all levels internally and externally with tact and discretion
- Excellent communication skills with a proven ability to draft high quality documentation, including the ability to present information clearly in writing and in person

**About the University**
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

**Benefits of Working with Us**
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

- Flexible working arrangements, generous personal, parental and cultural leave
- Competitive remuneration, 17% super, salary packaging and leave loading
- Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
- Discounts on a wide range of products and services including Myki cards and Qantas Club
- Career development opportunities and 25% off graduate courses for staff and their immediate families

**Be Yourself**
We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

**Join Us**
- **Excellent communication skills with a proven ability to draft high quality documentation, including the ability to present information clearly in writing and in person**:

- **A high level of initiative and drive with a demonstrated ability to formulate, develop and implement new ideas with a strong attention to detail**

***:0038126 Executive Assistant to the Provost, PD.pdf**

**Applications close**: 8