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Executive Team Assistant

3 weeks ago

Sydney, Australia Altis Full time

**Who is Altis Consulting?**
An Australian-owned industry leader who continues to “Do more with data than you imagined possible”.

Altis Consulting is a market leader with over 25 years experience providing a deep understanding of the data and analytics landscape. From both a technical and business perspective, we combine commercial expertise, technical agnostic capabilities, and long-standing relationships to support our clients and deliver high-quality solutions.

As we continually foster an environment of lifelong learning, high performance, and ongoing relationships, our values of "Lead With Heart, Find a Way, Own It, and Be Curious" drive our team to continually deliver solutions that make us stand out and remain unique in our approach.

**About The Team**
Our team at Altis is the foundation of our ongoing success
Comprised of a diverse group of immensely talented individuals, we consistently make a significant impact in the Data and Analytics Industry. We place great emphasis on supporting our team members by providing continuous learning opportunities and fostering their professional development. By nurturing a culture of growth, we empower our team to unlock doors and achieve their full potential, surpassing their own expectations. We believe in enabling our people to reach heights they may have never imagined possible.

**About the Role**
The Executive Team Assistant provides high-level administrative support to the executive leadership team. This role is responsible for managing the schedules, travel arrangements, and various administrative duties for the executive team, as well as organising quarterly leadership team events and coordinating with the operations team to deliver on initiatives. The Executive Team Assistant acts as a liaison between the executives and internal/external stakeholders, ensuring efficient and effective communication. This position requires exceptional organisational skills, discretion, and the ability to handle sensitive information with the utmost care.

**This role is a hybrid role based in Sydney, with 2 to 3 days per week expected in the office.**

**Your Expereince**
- Experience working closely with the Executive Director to manage their diary, as well as assist with day to day administrative tasks.
- Experience managing the wider executive leadership team's calendars, scheduling meetings, conferences, and travel arrangements as required.
- Experience organising and coordinating quarterly leadership team events, including managing logistics, catering, and communications.
- Experience preparing agendas, taking meeting minutes, and distribute materials for executive team updates and board meetings.
- Preparing comprehensive board reports and presentations as needed.
- Experience collaborating with the operations team to ensure seamless communication and coordination for various initiatives.
- Experience assisting with travel bookings for the wider business as required.
- Expereince managing expense reconciliation for the executive team.
- Experience performing general administrative tasks, such as drafting correspondence, filing, and organising documents.
- Experience maintaining confidentiality and discretion when handling sensitive information.
- Experience assisting with special projects and ad-hoc tasks as needed.
- Deliver exceptional customer service to internal and external stakeholders.
- Experience providing support to the Office function as required.
- Ability to work independently and as part of a team.
- Exceptional organisational and time management skills.
- Strong communication and interpersonal skills.
- Excellent attention to detail and problem-solving skills.
- Experience in a fast-paced, dynamic environment preferred.

**Qualifications/ Education**
- Minimum 4 years of experience in an executive-level administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Demonstrated ability to maintain confidentiality and discretion.

**Why Altis?**

Our Commitment to you. We will support your needs by giving you the tools to deliver your best work and then recognise achievements. We will set your curiosity free to allow brilliant minds to do their best work and we will invest in new ideas, removing barriers where we can.

Culture As a team, we celebrate enjoyment and fun in our work environment. We believe that fostering a positive and enjoyable atmosphere enhances collaboration and productivity. We also value knowledge sharing and continuous learning, recognizing that knowledge sharing is essential for personal and professional growth. We do all this whilst having great team events and celebrations along the way.

We embrace diversity, equity, and inclusion. Our people are from a variety of backgrounds, gender identities, learning and thinking styles, different experiences, and capabilities. We unite through understanding and empower through inclusion. We are passionate about our people and our Diversity a