Office Administration Assistant

1 day ago

Port Kembla, Australia Capable Kids South Coast Full time

**Job Opportunity: Administrative Assistant**

**Capable Kids South Coast**

**Location**: 108 Wentworth Street, Port Kembla NSW 2505

**Availability**: We’re flexible This role is 4 days but we can negotiate to suit the right person. You will need to be available on Thursdays and Fridays though.

**Start Date**: ASAP

 

We’re a busy and friendly Paediatric Speech and Occupational Therapy Clinic looking for a reliable and organised Administrative Assistant to join our supportive team. This role plays a key part in helping our clinic run smoothly — with a strong focus on client communication, appointment scheduling, and day-to-day admin support.

 

You’ll be part of a passionate team that includes:
 
- 3 Speech Pathologists
- 4 Occupational Therapists
- 7 Allied Health Assistants
- 2 Administration Staff

 

We’re looking for someone who is hands-on, can think on their feet, and thrives in a fast-paced, client-focused environment.

 

**Key Responsibilities**

 

**Client Support & Scheduling**
- Manage and update daily appointment schedules
- Send out appointment reminders, intake forms, and reports
- Maintain accurate client records
- Follow up on waitlists and expired NDIS plans
- Process invoices and payments (in-person and over the phone)

 

**Office Administration**
- Scan, file, and shred documents
- Order and restock office supplies
- Keep the front office, waiting area, and shared spaces tidy and organised
- Assist in keeping other moving parts of the clinic, tidy and organised

 

**Additional Tasks**
- Review therapy reports for formatting before sending
- Help laminate and prepare therapy resources

 

**What We’re Looking For**:
**Essential**:

- Excellent communication and time management skills
- Confident working independently and juggling multiple tasks
- Comfortable using business software (experience with Nookal is a bonus but not essential)
- Friendly, professional, and adaptable
- Must be available Thursdays and Fridays ( + 2 other days)
- Must be willing to obtain a Working With Children Check, Police Check and NDIS Worker Screener
- Must be or willing to become vaccinated for COVID-19 and flu

**Preferred**:

- Customer Service experience
- NDIS understanding is helpful, but we can teach you
- Microsoft Office experience preferred

 

**How to Apply**

 

We can’t wait to welcome a new team member who’s organised, reliable, and ready to help us deliver outstanding care to our families.

**Job Types**: Part-time, Permanent

Pay: $24.00 - $28.00 per hour

Expected hours: 30 per week

Schedule:

- Afternoon shift
- Day shift
- Monday to Friday
- Morning shift
- No weekends

Application Question(s):

- Are you available to work Thursdays and Fridays + 2 other days

Work Authorisation:

- Australia (required)

Work Location: In person

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