Administration Support Officer

3 days ago

Port Kembla, Australia Ventia Pty Limited Full time

Opportunity to enjoy a coastal lifestyle, while working at the iconic Port Kembla NSW Steelworks
- Permanent, Full-time position - with flexible working hours and workplace arrangements

**About the role**

Based in the Illawarra, Ventia’s NSW Industrial Business group provides a range of contract maintenance, construction, fabrication, and on-site installation work for a variety of Clients including BlueScope.

Working within this Team an opportunity exists for an Administration Support Officer to support the business by providing high quality, proactive and efficient administrative support, and services to facilitate the ongoing operations of the NSW Industrial business group.

The scope of business activities will include administration of training records, managing sub-contractor documentation, monitoring and actioning motor vehicle fleet requirements, maintain quality control documents, and general office support.

**What you’ll be doing**
- Collecting data to enter/upload and maintain training records, qualifications and licenses in Ventia’s Learning Management System, SAP system and/or SharePoint.
- Providing training reports to customer departments, employees and other Ventia personnel as required.
- Creating and maintaining sub-contractor folders and electronic registers.
- Interacting with subcontractors, and co-ordinating any required actions such as but not limited to onboarding and maintaining required documents.
- Maintaining the Motor Vehicle Fleet register and providing reports to management to identify and ensure that all vehicles and tools are maintained.
- Storing and maintaining plant and equipment documents in the correct location, to ensure the filing system integrity is maintained.
- Providing a high level of customer service.

**About you**
- High level of attention to detail.
- Pride in your standard of work.
- Effective organisational and time management skills.
- Proactive nature to support your team and its success.
- Well-developed interpersonal and communication skills (verbal & written).
- Strong information system skills and computer literacy in Microsoft office (Word, Excel, etc.)
- An ability to work flexibly and adaptively in a dynamic environment to support the team
- Must hold and maintain a NSW Driver’s Licence

**About Ventia**

Ventia is a leading infrastructure services company, operating across Australia and New Zealand. Our clients are the owners and operators of assets that are critical to our local communities. We pride ourselves on working smart, safely, and sustainably, harnessing the latest technologies and brightest minds. With a diverse and proud heritage, we have a track record of delivering essential services to the communities in which we operate.

**Diversity**

We acknowledge the importance of our people’s diverse experiences, talents, and cultures. Embracing diversity and creating inclusion is a key component of our talent strategy. The creation of a diverse, inclusive workforce is central to our ability to unlock potential and enhance our success.

**How to apply**

If you are interested about this opportunity and you have the skills and experience, we would love to hear from you.

Position Reference Number: 147723

**Job Segment**:Administrative Assistant, QC, SAP, ERP, Fabrication, Administrative, Quality, Technology, Manufacturing

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