Aps4 Executive Assistant

2 weeks ago

Canberra, Australia Chandler Macleod Full time

As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an APS4 Executive Assistant on a contract for 4 months with 4x2 months potential extension.

**Position Overview**

**Duties & Responsibilities**:

- Manage the General Counsel’s work schedule and all aspects associated with it, including telephone calls, electronic diary appointments and organisation of meetings and relevant papers
- Coordinate Senate Estimates and Ministerial briefs, and other reports and briefs that the Branch is involved in
- Liaise with other EAs and staff including the Chief Counsel’s office, and the offices of other Executives
- Provide administrative support to the Branch, including management and maintenance of meetings rooms, stationery and office equipment
- Actively manage and promote relationships with internal and external stakeholders
- File records in accordance with approved records management processes and security requirements, including management and maintenance of document recording systems
- Perform straight forward research and provide project management assistance
- Coordinate programs, executive meetings and other activates for the Branch
- Provide secretariat support to meetings

**Key skills/personal attributes Required**:

- demonstrate excellent interpersonal and stakeholder management skills
- demonstrate well developed verbal and written communication skills
- demonstrate highly developed organisational and time management skills
- demonstrate sound judgment to manage competing priorities
- use initiative to improve administrative processes.

**Mandatory Requirements**:

- Successful applicant will preferably hold a Baseline security clearance, if not, they will need to be able to obtain this clearance.

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