Aps4 Executive Assistant

2 days ago

Canberra, Australia Hudson Australia Full time

flexhive is your on-demand talent platform. We are searching for experienced and reliable Executive Assistants keen to join well-respected state and federal government agencies such as Agriculture, Climate Change, Infrastructure and more.

**About the role**

Seeking a highly motivated and skilled APS4 Executive Assistant to join a dynamic team within a Federal Government Department on a 6-month fixed term contract. This is an exciting opportunity to work with a high-profile Federal Government client and support senior executives in their mission to serve the Australian people.

We are seeking individuals with a proven background in administrative and executive support who can operate in a fast paced and changing environment, add value through their strong communication skills, stakeholder engagement and display drive and initiative.

**Organisation**: Federal Government Department
**Employment type**: Contract
**Proposed start date**: Start date will be confirmed once onboarding is completed, which will take between 7-14 business days
**Salary for fixed term contract**:$72,000 to $78,500 plus 15.4% Superannuation. This payrate is inclusive of mandatory 25% casual loading.
**Working hours**: Full time (Monday to Friday, 38 hours per week)
**Contract duration**: 6 months with potential extension
**WFH options**: Flexible working arrangements, up to 3 days WFH per week
**Eligibility requirements**: Must be Australian Citizen with existing Baseline clearance, OR be eligible to obtain and maintain Baseline

**Key Responsibilities**

As an APS4 Executive Assistant, you will play a crucial role in providing administrative and secretarial support to senior executives. Your key responsibilities will include:

- **Calendar Management**: Scheduling appointments, meetings, and events for senior executives and staff, ensuring efficient use of their time.
- **General Administration Support**: Provide high quality, accurate, timely and professional administrative and logístical support to the executives, staff, stakeholders, and clients.
- **Travel Coordination**:Management of branch finances and travel in line with allocated budgets.
- **Document Management**: Drafting, editing, and proofreading documents, correspondence, and reports to a high standard.
- **Meeting Support**: Attending meetings, taking accurate minutes, and following up on action items to ensure timely completion.
- **Confidentiality**: Maintaining strict confidentiality of sensitive information and handling classified materials as required.

**Experience**:

- A demonstrated ability to provide high-level executive support in a fast-paced environment.
- Strong organisational and time management skills.
- Well-developed interpersonal, liaison and representational skills and the ability to establish and maintain relationships.
- Excellent written and verbal communication skills, including a strong attention to detail.
- Proficiency in the use of office software, including Microsoft Office Suite.
- A high degree of discretion and professionalism.
- Knowledge of government processes and procedures (highly desirable).

**How to Apply**:
This pay rate is inclusive of mandatory 25% casual loading

  • Aps4 Executive Assistant

    4 days ago

    Canberra, Australia HAYS Full time

    Central agency recruiting an APS4 Executive Assistant. **Your new company** This Australian Government Department plays an important role, assisting the older generations and families with expert advice, information and supporting seamless services. Looking for an APS4 Executive Assistant for a short 3 to 6 month engagement. **Your new role** Your...

  • Aps4 Executive Assistant

    6 days ago

    Canberra, Australia HAYS Full time

    Leading Federal Government Department is looking for APS4 Executive Assistant for 6 months Non-Ongoing role **Your new company** This large Federal Government Department is committed in implementing Government’s policies and programs to improve the lives of identifying people. The department liaise closely with State and Territory governments,...

  • Aps4 Executive Assistant

    11 hours ago

    Canberra, Australia Page Personnel Full time

    Opportunity for an experienced APS4 Executive Assistant - Short term contract with the possibility of extension **About Our Client**: A Government Department in Canberra. **The Successful Applicant**: At least 1-2 years experience as an Executive Assistant and a valid baseline clearance is preferred. **What's on Offer**: An attractive salary, opportunity...

  • Aps4 Executive Assistant

    1 week ago

    Canberra, Australia Hudson Australia Full time

    Seeking an administrator eager to secure a career in the APS as an EA!_ Our client is a large federal government department located in the Canberra City who currently have an opportunity for an **APS4 Executive Assistant** to join the team on a 3-6-month non-ongoing contract, with an extension option. This opportunity is working full-time hours (Monday to...

  • Aps4 Executive Assistant

    4 days ago

    Canberra, Australia Chandler Macleod Full time

    As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals. Our Federal Government client is seeking...

  • Aps4 Executive Assistant

    4 days ago

    Canberra, Australia Chandler Macleod Full time

    As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals. Our Federal Government client is seeking...

  • Aps4 Executive Assistant

    2 days ago

    Canberra, Australia HAYS Full time

    Central agency recruiting an APS4 Executive Assistant. Non-ongoing to end of Finical year. **Your new company** This Australian Government Department plays an important role, assisting in a wide range of materials which are preserved, collected and made accessible to the department. **Your new role** Your new role will see you providing high level support...

  • APS4/5 Executive Assistant

    3 hours ago

    Canberra, ACT, Australia Compas Pty Ltd Full time

    APS4 & APS5 Executive Assistants – Multiple Roles Supporting Senior Leaders In these APS4 and APS5 Executive Assistant roles, you'll provide high-level administrative and executive support to senior leaders in a large federal government agency that supports veterans, working in a fast-paced, high-performing environment where your judgement, organisation...

  • Aps4 Executive Assistant

    2 weeks ago

    Canberra, Australia Hudson Australia Full time

    Provide administrative support to Assistant Secretary. This opportunity is working full time hours (Monday to Friday, 37.5 hours), with a salary range from $69,000-$76,000 plus 15.4% Superannuation. The APS4 Executive Assistant will provide a range of high-level administrative support services, which includes, but is not limited to: - Address routine to...

  • Aps4 Executive Assistant

    1 week ago

    Canberra, Australia Chandler Macleod Full time

    As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals. Our Federal Government client is seeking...