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Executive Assistant

2 weeks ago

Sydney, Australia Commonwealth Bank Full time

**Executive Assistant to Executive General Manager, Payments Business Banking - Sydney CBD Location**

**See yourself in our team**:
Business Banking (BB) manages relationships with Commonwealth Bank’s small-medium enterprise customers, mid-market corporate customers, and regional and agribusiness customers, providing a wide range of financial services and solutions. It also services our personal and institutional online trading customers.

**Do work that matters**

This rewarding role offers the opportunity to provide executive support to the Executive General Manager (EGM) Payments within the Business Banking team.

**You will assist the EGM in arranging detailed travel itineraries and prioritising fast changing and demanding calendar commitments. To be effective in this role you will need to exercise initiative, resilience, be able to work autonomously, independently and be proactive in your role to ensure their day and business runs smoothly.**

Your responsibilities will include but are not limited to:

- Provide proactive, effective and efficient administrative support to the EGM
- Diary management: proactive, efficient time & diary management and maintenance of e-files
- Document management. Collation of pre reading materials (presentations, meeting papers etc.), assist in the review of papers to ensure any items manager is accountable for are prioritised and actioned in a timely manner.
- Meeting management: arrange meetings, produce and distribute agenda, action items and associated papers as required and to the timeframes required. Attend meetings, taking minutes and action items as required.
- Coordinating internal/external meetings with clients/stakeholders - including liaising with other EAs and arranging meeting room bookings.
- Attendance and participation at selected leadership meetings and events.
- Co-ordinate/arrange travel, meetings, itinerary, etc
- Arranging events/functions/offsites/team building events (including catering where required).
- Risk management - assisting with HR requests, staff exits, onboarding of service providers and management, and adhering to the Group’s policies and procedures.
- Establish and maintain strong, effective, strategic and appropriate working relationships within business partners, EAs and other stakeholders.
- HR Support: assisting with submitting recruitment requests and onboarding.
- Provide ad hoc administrative support to the wider team
- Flexible working arrangements - The expectations within the BB team is a 50% in office attendance across the month

**We're interested in hearing from people who have**:

- Previous experience as an Executive Assistant supporting a similar level executive leader
- A high level of confidence and ability work autonomously, independently and be proactive
- Ability to deal with ambiguity and thrive in a fast pace and fast changing work environment
- A high level of discretion and confidentiality required for this role, with handling of sensitive materials and data.
- Self-motivated individual, who displays a pro-active style, has exceptional attention to detail and an inherent desire to provide excellent customer service.
- Superior skills in Microsoft Office suite. An ability to build relationships easily across the business, are highly personable with excellent communication skills.
- The ability to manage workflow, priorities, work well under pressure and be flexible
- High level of pragmatic professionalism - face to face, over the phone and through correspondence

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Advertising End Date: 19/02/2025