Executive Assistant

1 week ago

Clayton, Australia William Adams Full time

With almost 100 years as a Caterpillar Dealer, William Adams has proudly made its mark. Together with Caterpillar, we've been there for customers - selling and servicing the best equipment in the world - on land, at sea, in construction, mining and industry.
We are now seeking a highly skilled, experienced and professional Executive Assistant to join our dynamic team supporting our Managing Director and senior management team.
This is an excellent opportunity for a proactive and detail-oriented individual who thrives in a fast-paced environment and values confidentiality and discretion in their work.
ABOUT THE ROLE
In this role you will play a critical role in ensuring the efficient operation of the leadership team’s daily activities. Based in Clayton, and reporting to the Managing Director, you will manage complex and confidential tasks including diary management, travel coordination, event planning, and document preparation.
You will act as a trusted partner to our senior leaders, anticipating their needs and providing seamless support.
**Your key responsibilities will include**:

- Effectively managing the diaries of the Managing Director and senior management team, ensuring smooth coordination of meetings and priorities.
- Preparing high-level reports, presentations, and documents with precision and attention to detail.
- Organising and coordinating travel itineraries and arrangements, ensuring all logistics run smoothly.
- Plan, organise, and manage corporate events, functions, and other leadership engagements.
- Preparing for meetings, ensuring all necessary documentation is provided and accurately recording minutes.
- Building strong, trusted relationships with senior leaders and across the broader business, becoming an integral and reliable support partner.

ABOUT YOU
You are a calm, highly flexible, and confident professional with the ability to think proactively and manage competing priorities with ease.
You are tech savvy and have a flair for creating visually appealing presentations and reports and your exceptional organisational skills and approachable nature make you the perfect fit for this role.
You will ideally have the following skills, experience, and attributes:

- Proven experience as an Executive Assistant supporting multiple senior leaders.
- Exceptional proficiency with Microsoft Office Suite, as well as various other software and database tools.
- Highly developed organistational skills with the ability to manage complex tasks and prioritise effectively.
- Strong time management capabilities, with a track record of meeting deadlines in high-pressure situations.
- Excellent verbal and written communications skills, including the ability to engage and communicate with stakeholders at all levels with tact and professionalism
- A high level of integrity, discretion, and confidentiality, with a commitment to maintaining the trust of the senior leadership team.

You will be surrounded by like-minded professionals that are passionate about William Adams values of, Integrity, Excellence, Teamwork, Commitment and Sustainability.
We will provide you with ongoing career and development opportunities, and a competitive salary package. You will also have access to various rewards and benefits via The Hub - our reward and benefits platform with discounts at over 470 retailers such as JB HI-FI, Woolworths, BCF + more
If you would like to know more, please call Sarah in our Talent Acquisition Team on 03 9566 0916
- Applications close on the 5th of March 2025*

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