Executive Officer

2 days ago

Clayton, Australia Monash University Full time

**The Opportunity**

Are you a highly organised and proactive professional with a passion for providing first-class administrative and executive support? Do you want to be part of a team whose research has impact and makes a difference? The Monash University Accident Research Centre (MUARC), Victoria’s peak safety science and injury prevention research agency, is seeking an exceptional **Executive Officer** to join our Centre Support team.

**Why MUARC?**
- **Collaborative Environment**: Work closely with the MUARC Director, Operations Manager, and academics.
- **Diverse Responsibilities**: From executive support to research project assistance, front-office duties, and more.
- **Autonomous Role**: Exercise independence and judgment in a role that values accuracy and timely delivery.

**Key Responsibilities**:

- **Executive Support**: Facilitate communication, manage calendars and travel, coordinate meetings, and produce high-quality documents.
- **Research Administration**: Support research projects, process expenses, coordinate contract legal review and signing, project milestone monitoring and invoicing, prepare agendas, and take minutes.
- **Office Operations**: Manage supplies, organise venues, onboard staff, and ensure health and safety measures are up to date through serving as deputy safety officer.
- **Stakeholder Liaison**: Act as a conduit between senior managers, stakeholders, colleagues, and clients.
- **Office Culture and Experience**: Be the friendly and professional first point of contact for staff, students, and stakeholders, contributing to a welcoming environment and supporting an inclusive and collaborative workplace culture.

**What We’re Looking For**:

- **Education and Experience**: A degree in a relevant field or equivalent experience.
- **Administrative Excellence**: Strong skills in taking minutes, managing confidential information, maintaining records and end-to-end research administration.
- **Organisational Skills**: Ability to prioritise tasks, meet deadlines, and anticipate future requirements.
- **Communication Skills**: Excellent written and verbal communication, with a welcoming presence for staff, students and visitors to the Centre.
- **Tech Savvy**: Proficiency in Microsoft Office and preferably familiarity with University platforms like LawVu, Pure, Coupa, and Concur.
- **An Enthusiastic Learner**: An eagerness to learn new systems, improve processes and proactively engage with new ideas.

**Join Us and Make an Impact**

**About Monash University**

At Monash, work feels different. There’s a sense of belonging, from contributing to something groundbreaking - a place where great things happen.

We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.

Learn more about Monash.

**Be part of our story. Work with us to**#ChangeIt**.**

**Monash supports flexible and hybrid working arrangements.** We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.

**To Apply**

Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.

**Position Description**:Executive Officer

**Applications Close**:Monday 28th April 2025, 11:55pm AEST

**Supporting a diverse workforce

  • Executive and Project Officer

    6 days ago

    Clayton South, Victoria, Australia Monash University Full time $80,000 - $120,000 per year

    The OpportunityThe School of Psychological Sciences and the Turner Institute for Brain and Mental Health has an exciting position available as Executive and Project Officer. This position will support senior leadership and contribute to the effective delivery of research and academic activities through high-level coordination of diaries, meetings, events and...

  • Operations Manager

    1 week ago

    Clayton, Australia TEAM Executive Consultants Full time

    **Operations Manager - Solar / Renewables** Team Executive Consultants Bayside & South Eastern Suburbs, Melbourne VIC Power Generation & Distribution (Mining, Resources & Energy) Full time Quick apply - I**MMEDIATE START!**: - **Leader in the manufacturing Solar PV mounting systems.**: - **Develop you own career!**: - **Be passionate about the...

  • Bdm - Portable Battery Products

    1 week ago

    Clayton, Australia TEAM Executive Consultants Full time

    **BDM - Portable Battery Products** Team Executive Consultants Bayside & South Eastern Suburbs, Melbourne VIC New Business Development (Sales) Quick apply - **Salary package commensurate with experience.**: - **Car allowance plus laptop and mobile.**: - **A career opportunity not just a job.** THE COMPANY: - Has been established for over 15 years in...

  • Emr Administrative Officer

    1 week ago

    Clayton, Australia Monash Health Full time

    Job Requisition ID: 3059 - Legal Entity: Monash Health - Location: Clayton, VIC, AU, 3168 - Employment Type: Full Time Fixed Term - Posting Date: 23 Dec 2024 **Monash Health is a great place to work** Monash Health is Victoria’s largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe,...

  • Operations Manager

    14 hours ago

    Clayton, Australia TEAM Executive Consultants Full time

    **Operations Manager - Solar / Renewables** - **IMMEDIATE START!**: - **Leaders in the manufacturing of Solar mounting systems.**: - **Develop your own career!**: - **There is a future with this employer!**: - **Trips to China!**: - **Be passionate about the products you are involved with!** THE COMPANY has been established since 2007 in Australia and...

  • IT Purchasing Officer

    2 weeks ago

    Clayton, Australia Monash Health Full time

    Job Requisition ID: 4675 - Legal Entity: Monash Health - Location: Clayton, VIC, AU, 3168 - Employment Type: Full Time - Posting Date: 26 May 2025 **Monash Health is a great place to work** Monash Health is Victoria’s largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe,...

  • Project Officer, Obstetrics

    1 week ago

    Clayton, Australia Monash University Full time

    **The Opportunity** Join the team as the Partnership Grant Project Officer and play a key role in supporting projects within the NHMRC 2024 Partnership Projects grant _Optimising maternal and neonatal outcomes through data driven co-designed initiatives in maternal immunization programs_. This position combines administrative and project coordination...

  • Purchasing Officer

    2 weeks ago

    Clayton, Australia DuluxGroup Full time

    Terrific company culture (check us out on Glassdoor) - Generous employee product discounts - Fantastic learning and development opportunities **About the role** We are looking for a Purchasing Officer to join our team based in our head office. In this role, you will ensure the planning and execution of purchasing activities and requirements for DuluxGroup,...

  • Credit Controller

    2 weeks ago

    Clayton South, Victoria, Australia Six Degrees Executive Pty Ltd Full time $60,000 - $100,000 per year

    About the CompanyOur client is a well-established retailer operating across Australia and New Zealand, supplying a wide range of products to a diverse network of customers. They are committed to innovation, operational excellence, and growth, with a collaborative and customer-focused culture that values professionalism, resilience, and proactive...

  • Chief Operating Officer

    4 days ago

    Clayton, Australia Monash Health Full time

    Job Requisition ID: 5883 - Legal Entity: Monash Health - Location: Clayton, VIC, AU, 3168 - Employment Type: Full Time Fixed Term - Posting Date: 25 Sept 2025 **Monash Health is a great place to work** Monash Health is a proud to partner Alfred Health to deliver a Shared Pathology Service as a part of Victoria's public pathology reform To see first-hand...