Executive Officer

3 days ago

Clayton, Australia Monash University Full time

**The Opportunity**

Are you a highly organised and proactive professional with a passion for providing first-class administrative and executive support? Do you want to be part of a team whose research has impact and makes a difference? The Monash University Accident Research Centre (MUARC), Victoria’s peak safety science and injury prevention research agency, is seeking an exceptional **Executive Officer** to join our Centre Support team.

**Why MUARC?**
- **Collaborative Environment**: Work closely with the MUARC Director, Operations Manager, and academics.
- **Diverse Responsibilities**: From executive support to research project assistance, front-office duties, and more.
- **Autonomous Role**: Exercise independence and judgment in a role that values accuracy and timely delivery.

**Key Responsibilities**:

- **Executive Support**: Facilitate communication, manage calendars and travel, coordinate meetings, and produce high-quality documents.
- **Research Administration**: Support research projects, process expenses, coordinate contract legal review and signing, project milestone monitoring and invoicing, prepare agendas, and take minutes.
- **Office Operations**: Manage supplies, organise venues, onboard staff, and ensure health and safety measures are up to date through serving as deputy safety officer.
- **Stakeholder Liaison**: Act as a conduit between senior managers, stakeholders, colleagues, and clients.
- **Office Culture and Experience**: Be the friendly and professional first point of contact for staff, students, and stakeholders, contributing to a welcoming environment and supporting an inclusive and collaborative workplace culture.

**What We’re Looking For**:

- **Education and Experience**: A degree in a relevant field or equivalent experience.
- **Administrative Excellence**: Strong skills in taking minutes, managing confidential information, maintaining records and end-to-end research administration.
- **Organisational Skills**: Ability to prioritise tasks, meet deadlines, and anticipate future requirements.
- **Communication Skills**: Excellent written and verbal communication, with a welcoming presence for staff, students and visitors to the Centre.
- **Tech Savvy**: Proficiency in Microsoft Office and preferably familiarity with University platforms like LawVu, Pure, Coupa, and Concur.
- **An Enthusiastic Learner**: An eagerness to learn new systems, improve processes and proactively engage with new ideas.

**Join Us and Make an Impact**

**About Monash University**

At Monash, work feels different. There’s a sense of belonging, from contributing to something groundbreaking - a place where great things happen.

We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.

Learn more about Monash.

**Be part of our story. Work with us to**#ChangeIt**.**

**Monash supports flexible and hybrid working arrangements.** We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.

**To Apply**

Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.

**Position Description**:Executive Officer

**Applications Close**:Monday 28th April 2025, 11:55pm AEST

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