Executive Assistant

Job Requisition ID: 3531
- Legal Entity: Monash Health
- Location: Clayton, VIC, AU, 3168
- Employment Type: Full Time Fixed Term
- Posting Date: 28 Jan 2025

**Monash Health is a great place to work**

Monash Health is Victoria’s largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare and service for people at every life stage. With 25,500 employees, we provide care across south-eastern metropolitan Melbourne and rural Victoria from over 40 locations; via telehealth, within local communities and in people’s homes.

To see first-hand what our colleagues think about working here, take a look at the following short videos**:monashhealth.org/careers**.

**About the Children’s Program**
The Children’s Program provides high quality, equitable service to all children and adolescents. Operating as a single service across multiple inpatient and community sites, collaborative multidisciplinary teams work in an integrated model across the care continuum for children and their families, delivering exceptional care for future health outcomes. Volunteers and key partnerships, integrated into the clinical teams and in stand-alone services, enhances the experience of patients, families and visitors accessing the service. We provide exceptional care, outstanding outcomes and a positive experience for all children and their families.

**About The Role**

The Executive Assistant reports directly to the Program Director of Monash Children’s Hospital (MCH) and is responsible for delivering high-level, proactive support to the Deputy Program Director, Head of Medical Specialties, Director of Medical Education, and the Heads of Department of Gastroenterology, Nephrology, Neurology, Rheumatology, and Respiratory. Key duties include calendar and meeting management, high-priority event planning, and fostering essential internal and external relationships. The Executive Assistant’s role enables senior leadership to fully focus on strategic priorities, advancing the mission of Monash Children’s Hospital through efficient administration and streamlined support.

**This is a fulltime fixed term (6months) position.**

**About You**

Communication skills and teamwork are extremely important in this role as you will be working in a diverse team. You are an experienced Executive Assistant and have proven yourself as an effective team player and have provided high level administrative support to busy teams. You thrive working in a dynamic, fast paced environment and demonstrate a flexible, can-do attitude and strong organisational, communication and time management skills. With strong written and verbal communication skills, you are hardworking, honest and you respect and uphold the strict confidentiality requirements inherent in roles like this. You enjoy the challenges that come from working in a busy and dynamic setting, where organisational priorities can change frequently, and you are flexible to respond to changing needs without losing focus on the tasks at hand.

You will ideally have an senrior administrative background, and an ability to effectively communicate with multi-function treams and diverse stakeholders. You also have professional discretion and diplomacy and ability to handle confidential material.

**You also possess the following**:

- High level of organisational and time management skills
- Excellent interpersonal skills and the capacity to function collaboratively within a multidisciplinary team
- Demonstrated ability to work in a complex environment, to meet task requirements to a high standard and achieve deadlines; and to manage changing priorities in a flexible, positive way
- Ability to prioritise work and exercise discretion with established policies, guidelines and procedures
- Excellent customer service skills and a high standard of both written and verbal communication skills
- The ability to use initiative and perform tasks independently and be able to work effectively and harmoniously as part of a team
- Excellent interpersonal and communication skills

**In return**

Ours is a connected team with strong shared values and an unwavering commitment to excellence. Ours is also a highly skilled, collaborative and welcoming team where the only limit in your career is you. There is no better time to join us and here’s just a few reasons why:

- Access to Monash Health in-house learning portals to further expand your clinical skills and knowledge base
- Avenues to further develop your leadership and project management skills
- Mentorship and career guidance
- Support to attend relevant forums and conferences
- A supportive learning environment, should you wish to undertake postgraduate studies

All our full-time employees have the opportunity to accrue a day off every four weeks. In addition, you will have access to benefits including salary packaging to increase your take-home pay, access to on site subsidised staff ca