Personal Assistant

Reference Number
- 55498
- Employment Type
- Full Time Ongoing
- Entity
- Monash Health
- Department
- Division of Medicine
- MMC
- Location
- Monash Medical Centre Clayton
- Position Summary
- Come and work for Victoria's largest Health Service
- Excellent time management and administrative skills supporting at Exec level
- Full time Ongoing position | to commence ASAP

**_ Working in healthcare has never been more important or meaningful._**

**Our Journey
- Acute Medicine Program
- Monash Medical Centre.**

The Acute Medicine Program is responsible for professional governance of medical staff within the General Medicine, Nephrology, Lung and Sleep/Immunology/Allergy, Stroke/Neurology, Renal, Clinical Genetics, Clinical Nutrition, Endocrinology, Diabetes and Dermatology at Monash Medical Centre - Clayton site.

**A Day in the Life**:
This position will be responsible for the execution of key administrative processes including the diary management, KRONOS management, scheduling meetings, acting as a minute secretary, ordering stationary and other items such as computer equipment, leave and personnel related tasks to support the efficient execution of the Program.

**This is a full-time ongoing position based at Monash Medical Centre Clayton**

**What you bring**

Communication skills and teamwork are extremely important in this role as you will be working in a diverse team. You are an experienced Personal / Executive Assistant or have administrative experience at an executive level. You thrive working in a dynamic, fast paced environment and demonstrate a flexible, can-do attitude and strong organisational, communication and time management skills. You also possess the following:

- High level of organisational and time management skills
- Excellent interpersonal skills and the capacity to function collaboratively within a multidisciplinary team
- Demonstrated ability to work in a complex environment, to meet task requirements to a high standard and achieve deadlines; and to manage changing priorities in a flexible, positive way
- Ability to prioritise work and exercise discretion with established policies, guidelines and procedures

**_You will also demonstrate_**
- Previous experience working as an Executive, Personal or administrative assistant at Executive level
- Extensive administrative experience in a healthcare setting is highly desirable but similar experience in other industries will be considered
- Excellent customer service skills and a high standard of both written and verbal communication skills
- The ability to use initiative and perform tasks independently and be able to work effectively and harmoniously as part of a team
- Good organisational skills and be comfortable prioritising and meeting multiple demands
- Excellent interpersonal and communication skills
- Good working knowledge of hospital administrative processes and hospital systems (KRONOS, iProc, BEIMS, Riskman, Mercury E-recruit, LanPage, iPM) is desirable

**In return**

Ours is a connected team with strong shared values and an unwavering commitment to excellence. Ours is also a highly skilled, collaborative and welcoming team where the only limit in your career is you.
- There is no better time to join us and here’s just a few reasons why:_
- Access to Monash Health in-house learning portals to further expand your clinical skills and knowledge base
- Avenues to further develop your leadership and project management skills
- Mentorship and career guidance
- Support to attend relevant forums and conferences
- A supportive learning environment, should you wish to undertake postgraduate studies

All our full-time employees have the opportunity to accrue a day off every four weeks. In addition, you will have access to benefits including salary packaging to increase your take-home pay, access to on site staff car parking and gym, uniform and a comprehensive Employee Assistance Program (EAP).

**Monash Health is a great place to work**

Our employees enjoy a range of benefits including:

- salary packaging options that increase your take-home pay
- a comprehensive Health and Wellbeing program
- free flu vaccinations
- private health insurance at discounted rates
- health imaging services

Monash Health is Victoria’s largest public health service and proudly provides healthcare to one quarter of Melbourne’s population, across the entire lifespan from newborn and children, to adults, the elderly, their families and carers. More than 22,000 people work at over 40 care locations across south-eastern Melbourne.

We recognise the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles and ICare values.

**How to Apply**

Applications are only accepted that are submitted via the Monash Health online Mercury System (e-recruit).