Executive Assistant

**About the Department**

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

**About the Division**

The School Education Programs and Support Group (SEPS) has lead responsibility to shape the schooling system to provide every student with knowledge and capabilities and to ensure it fosters development and wellbeing, that equips children and young people for the changing world in which they live.

SEPS operates within a complex environment shaped by legislative requirements, government policies and stakeholder expectations, navigating competing priorities, funding and resource constraints, and accountability measures. SEPS leads a diverse range of responsibilities which include:

- leading the department's efforts to improve and reform child and learner wellbeing, health and engagement and enhance service delivery
- leading the improvement of educational and wellbeing outcomes for children and young people with disability and additional needs and building the professional capability of school and regional workforces in inclusive education practice
- ensuring that all learners have the skills to be interconnected, active and informed global citizens in a modern world
- partnering with industry and schools to encourage pathways and careers in STEM
- shaping initiatives that better engage disadvantaged or at-risk students and leading programs with this focus on vulnerable cohorts, including students with disability, EAL and new arrivals, and rural and regional students.

In close collaboration and partnership with other groups in the department, statutory authorities service delivery partners, parents and families, SEPS works as a catalyst to drive improved professional practice.

**About the Role**

The position provides high-level executive support to the Deputy Secretary and Office of the Deputy Secretary, as well as the provision of strategic support across administrative operations across the School Education Programs and Support Group.

Working closely in a small team consisting of a Senior Advisor and Executive Coordinator, the Executive Assistant is responsible for managing the diary of the Deputy Secretary, organisation and coordination of meetings and meeting papers, managing a shared inbox, drafting internal communications, and correspondence and record keeping.

Key functions of the role include (but are not limited to):

- Provide a full and confidential range of executive support services to the Deputy Secretary and the Office of the Deputy Secretary.
- Diary management, including arranging meetings with internal and external stakeholders.
- Prepare or process material and documents for meetings and events.
- Coordination and booking of venues, agendas, catering and minutes.
- Supporting coordination of group-wide resources, including ensuring briefs and correspondence are quality assured and coordinated efficiently.
- Processing of invoices, payments, accounts, banking, and reconciliations in accordance with departmental policies.
- Maintenance of accurate data, records, databases and information management systems.
- Modifies, implements and effectively maintains administrative, filing and information management systems.

**Attributes**

This role will suit an experienced Executive Assistant who is a logical thinker and effective problem-solver, with a proven track record of providing high-quality administrative support to executives. The position requires the successful applicant to demonstrate strong interpersonal skills with a wide range of internal and external stakeholders.

For more details on the key selection criteria, please see the position description.

**Desirable**Qualifications and Experience**
- Desirable: Relevant tertiary qualification in Project management or Business studies - Office Administration.
- Desirable: Experience working within a government department, or related field.

**Further Information**

Applicants requiring adjustments can contact the nominated contact person.

**Applications close** 11:59pm on 14-Oct-2025