Administration Support Officer

4 days ago

Melbourne, Australia Ambulance Victoria Full time

Location: Melbourne | Eastern Metropolitan

Job type: Full time

Organisation: Ambulance Victoria

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: AV/1759587

At Ambulance Victoria we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to every patient and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to Victorians, you join a team dedicated to bringing our vision of ‘Outstanding emergency health care every time' to life.

We are seeking a an experienced administration officer to provide support for our Property Services Department. This is a full-time, permanent position currently based in Blackburn North.

**About the role**

Reporting to the Manager Planning and Reporting, the responsibilities of this position include, but are not limited to:

- Establish and maintain office and administration systems for the property services function
- Act as the initial point of contact for the Property Services Leadership Team by, answering routine enquiries, and processing messages for follow-up/action/referral
- Foster constructive and effective working relationships with the Property Services Department and across the organisation, and with external contractors
- Maintain a filing system in consultation with Central Records to ensure all information is centrally recorded
- Provide general administrative support for the Property Services team.

**About you**

To be considered for this position you will possess:

- Demonstrated substantial experience and expertise in providing secretarial and administrative support within a large organisation or department

It is also expected that you have demonstrated experience in development and maintenance of administration systems with an attention to detail using appropriate checking processes to ensure information is recorded accurately. You also possess the team skills to actively participate as a member of a team and move the team towards the completion of both team and individual goals, in conjunction with judgment and maturity to ensure matters of confidential or sensitive nature are handled and delt with appropriately.

**Working at AV**

As a valued member of AV you will enjoy a professional working environment that recognises the importance of work/life balance. We offer salary packaging options, generous personal leave entitlements, accrued days off for full time roles, and other benefits including free on-site parking.

We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community. If you're ready to play an integral role and deliver results that help make a real difference, we want to hear from you

Successful applicants will need to have received the mandated COVID-19 vaccinations and be willing to complete pre-employment screening including a Police Check.

This position is graded at **Administration Band 3** under the Ambulance Victoria Enterprise Agreement 2020.

**How to apply**
- Cover letter
- Resume
- Document addressing the selection criteria (detailed under ‘Key Selection Criteria' in the position description).
- At all levels of our organisation, a diverse and inclusive workforce allows us to deliver Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people._

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