Office Administrator in St. Kilda

**Purpose of role**

Administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and mentoring office assistants. The office administrator ensures the smooth running of our company’s offices and contributes to driving sustainable growth

**Main duties and responsibilities**
- Maintain internal databases
- Rostering
- Timesheet
- submit expense reports
- Keep employee records (physical and digital)
- Maintain a filing system for data on customers and external partners
- Distribute incoming and outgoing mail
- Prepare regular reports and presentations
- Track stocks of office supplies and place orders, when necessary,
- Arranging both internal and external events
- Uploading documents into the system.
- Coordinate office activities and operations to secure efficiency and compliance with company policies
- Organize, store and print company documents as needed
- Answer and redirect phone calls
- Make travel arrangements
- Handle queries from managers and employees
- Update office policies and ensure compliance with them
- Middle assistant of operation managers and HR

The above list is not exhaustive, and the role may change to meet the overall objectives of the company.

**Other duties**

Fulfil other duties as required by management and other department personnel as requested/required.

**PERSON SPECIFICATION**

**Qualifications**
- Proven experience as an Administrator, Administrative Assistant or relevant role
- Familiarity with office equipment, including printers and fax machines
- Knowledge of office policies and procedures
- Experience with office management tools (MS Office software, in particular)
- Excellent organizational and time-management skills
- Strong written and oral communication skills
- Problem-solving attitude with an eye for detail
- High school diploma or a bachelor’s degree in business, administration, or a related field

**Skill**
- Communication (written and verbal)
- Prioritization and problem-solving.
- Organization and planning.
- Research and analysis.
- Attention to detail.
- Customer service.
- Phone Etiquette.
- Discretion

**Skills & competencies**
- Customer service focused: committed to providing exceptional customer service across all channels - written, phone and face to face.
- Communication: the ability to communicate clearly and concisely, varying communication style depending upon the audience.
- **Attention to detail**:excellent attention to detail and written skills when communicating with others, both internally and externally.
- **Teamwork**:willingness to assist and support others as required and get on with team members.
- **Time management/organisation**: accomplish objectives effectively within time frame given, and carry out

administrative duties within portfolio in an efficient and timely manner.

**Personal attributes**
- Professional approach.
- Ability to work under pressure.
- Organisational and time management skills.
- Excellent attention to detail.
- Confident manner.
- Positive approach to change.

**Other**

This job description serves to illustrate the scope and responsibilities of the post and is not intended to be an exhaustive list of duties. You will be expected to perform other job-related tasks requested by management and as necessitated by the development of this role and the development of the business.

**Salary**: $49,000.00 - $50,000.00 per year

Schedule:

- 8 hour shift

Application Question(s):

- Are you authorised to work without restrictions in Australia?

**Experience**:

- Office administration: 1 year (preferred)