Office Administrator in Dandenong

2 weeks ago

Dandenong, Australia Elevate Support Care Full time

**Purpose of role**

Administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and mentoring office assistants. The office administrator ensures the smooth running of our company’s offices and contributes to driving sustainable growth

**Main duties and responsibilities**
- Maintain internal databases
- Rostering
- Timesheet
- submit expense reports
- Keep employee records (physical and digital)
- Maintain a filing system for data on customers and external partners
- Distribute incoming and outgoing mail
- Prepare regular reports and presentations
- Track stocks of office supplies and place orders, when necessary,
- Arranging both internal and external events
- Uploading documents into the system.
- Coordinate office activities and operations to secure efficiency and compliance with company policies
- Organize, store and print company documents as needed
- Answer and redirect phone calls
- Make travel arrangements
- Handle queries from managers and employees
- Update office policies and ensure compliance with them
- Middle assistant of operation managers and HR

**Other duties**

Fulfil other duties as required by management and other department personnel as requested/required.

**PERSON SPECIFICATION**

**Qualifications**
- Proven experience as an Administrator, Administrative Assistant or relevant role
- Familiarity with office equipment, including printers and fax machines
- Knowledge of office policies and procedures
- Experience with office management tools (MS Office software, in particular)
- Excellent organizational and time-management skills
- Strong written and oral communication skills
- Problem-solving attitude with an eye for detail
- High school diploma or a bachelor’s degree in business, administration, or a related field

**Skill**
- Communication (written and verbal)
- Prioritization and problem-solving.
- Organization and planning.
- Research and analysis.
- Attention to detail.
- Customer service.
- Phone Etiquette.
- Discretion

**Skills & competencies**
- Customer service focused: committed to providing exceptional customer service across all channels - written, phone and face to face.
- Communication: the ability to communicate clearly and concisely, varying communication style depending upon the audience.
- **Attention to detail**:excellent attention to detail and written skills when communicating with others, both internally and externally.
- **Teamwork**:willingness to assist and support others as required and get on with team members.
- **Time management/organisation**: accomplish objectives effectively within time frame given, and carry out

administrative duties within portfolio in an efficient and timely manner.

**Personal attributes**
- Professional approach.
- Ability to work under pressure.
- Organisational and time management skills.
- Excellent attention to detail.
- Confident manner.
- Positive approach to change.

**Other**

This job description serves to illustrate the scope and responsibilities of the post and is not intended to be an exhaustive list of duties. You will be expected to perform other job-related tasks requested by management and as necessitated by the development of this role and the development of the business.

**Job Types**: Full-time, Permanent

**Salary**: $49,000.00 - $50,000.00 per year

Schedule:

- 8 hour shift

Application Question(s):

- Are you authorised to work without restrictions in Australia?

**Experience**:

- Office administration: 1 year (preferred)

Work Location: One location

  • Planning Administration Support Officer

    2 weeks ago

    Dandenong, Australia City of Greater Dandenong Full time

    **Work type** - Permanent Full Time **Location** - Dandenong **Department** - City Futures **Planning Administration Support Officer** **$73,955**: - $78,374 per annum (plus super)** **Permanent Full Time** **About Us** Located 35km to the southeast of Melbourne, Greater Dandenong City Council covers 129 square kilometres and has a population of over...

  • Building Maintenance Administration Systems

    6 days ago

    Dandenong, Australia City of Greater Dandenong Full time

    **Work type** - Permanent Full Time **Location** - Dandenong **Department** - City Futures **Band 5 - $82,392 - $95,116 per annum (plus super)** **Permanent Full-Time** **About Us** Located 35km to the southeast of Melbourne, Greater Dandenong City Council covers 129 square kilometres and has a population of over 169,000 people. The central activities...

  • Projects and Partnerships Officer

    5 days ago

    Dandenong, Australia City of Greater Dandenong Full time

    **Work type** - Permanent Part Time **Location** - Dandenong **Department** - Community Strengthening **Projects and Partnerships Officer** **$**73,955 - $78,374 pro rata (plus Super)** **Permanent Part Time (30 hours a week)** **About Us** Located 35km to the southeast of Melbourne, Greater Dandenong City Council covers 129 square kilometres and has...

  • Customer Service Administration Officer

    1 week ago

    Dandenong, Australia Beaumont Tiles Full time

    **Enjoy your career with Beaumont Tiles!** - ** Join the tile industry leader within the Bunnings/Wesfarmers group**: - ** Strong focus on cost estimation, order administration and customer support**: - ** Fast paced, dynamic and collaborative team** **The role**: We are looking for a skilled Customer Service Administration Officer to join our Residential...

  • Immunisation Support Officer

    2 weeks ago

    Dandenong, Australia City of Greater Dandenong Full time

    **Work type** - Permanent Part Time **Location** - Dandenong **Department** - Community Strengthening **Immunisation Support Officer** **$73,955**: - $78,374 pro rata (plus Super)** **Permanent Part Time (30.4 hours per week)** **About Us** Located 35km to the southeast of Melbourne, Greater Dandenong City Council covers 129 square kilometres and has...

  • Business Support Officer

    2 weeks ago

    Dandenong, Australia City of Greater Dandenong Full time

    **Work type** - Permanent Full Time**Location** - Dandenong**Department** - Community Strengthening**Business Support Officer (Youth and Family Service**s)** **$73,955**: - $78,374 per annum (plus super)** **Permanent Full Time** **About Us** Located 35km to the southeast of Melbourne, Greater Dandenong City Council covers 129 square kilometres and has...

  • Festivals and Events Support Officer

    4 days ago

    Dandenong, Australia City of Greater Dandenong Full time

    **Work type** - Permanent Full Time **Location** - Dandenong **Department** - Community Strengthening **Festivals and Events Support Officer** **$73,955**: - $78,374 per annum (plus super)** **Permanent Full Time** **About Us** Located 35km to the southeast of Melbourne, Greater Dandenong City Council covers 129 square kilometres and has a population...

  • Administration Assistants Keysborough

    6 days ago

    Dandenong, Australia TECSIDE Full time

    We are currently looking for 2-4 experienced Administrators to join our client who is leading waste management company across Australia & New Zealand. They are currently going through some very exciting changes and expanding their business which is presenting various opportunities across the board! **These are ongoing temp positions working full-time hours...

  • Team Leader Administration Community Amenity

    2 weeks ago

    Dandenong, Australia City of Greater Dandenong Full time

    **Work type** - Permanent Full Time**Location** - Dandenong**Department** - Community Strengthening**Team Leader Administration Community Amenity** **Salary: 97,411-106,181 (includes super)** **Permanent Full Time** **About Us** Located 35km to the southeast of Melbourne, Greater Dandenong City Council covers 129 square kilometres and has a population of...

  • Community Development Funding Officer

    18 hours ago

    Dandenong, Australia City of Greater Dandenong Full time

    **Work type** - Permanent Full Time**Location** - Dandenong**Department** - Community Strengthening**Community Development Funding Officer** **$97,411**: - $106,180 per annum (plus super)** **Permanent Full Time** **About Us** Located 35km to the southeast of Melbourne, Greater Dandenong City Council covers 129 square kilometres and has a population of...