Project Coordinator

2 weeks ago

Sydney, Australia Westpac Group Full time

**How will I Help?**

The Project Coordinator for Group Operations will be responsible for providing high quality coordination, communication, governance, reporting and information management support to the PMO Manager and the wider PMO team. You will be responsible for all administrative diary, correspondence, travel and assisting in scheduling, preparing for meetings, events and wider team support.

**Key responsibilities are**:

- Management of the Program’s/Project’s weekly / monthly operating schedule / timeline (including Forward planning) for the PMO team and the PMO Manager.
- Develop and maintain the program calendar.
- Assist the PMO and Quality Managers in ensuring timely and quality generation status reports from the Clarity system, Supplementary Status Report, or any required divisional month-end report of monthly program/project.
- Management of working groups and Steering Committees via minutes, chasing progress on actions and booking meetings. Also updating and maintaining Key Decision Register based on meeting minutes.
- Set up program/projects in Clarity and ensure the completion of Clarity timesheets (where applicable).
- Maintain auditable knowledge repository of project/program artefact.
- Keep abreast of any changes to the PgEF, PEFm and templates and assist the PMO Manager with the related communication of these changes to the Project Management community within the program.
- Manage document control procedures, in conjunction with the PMO Manager - Establish and manage program trackers, including NOD, CCL, Actions tracker, Approvals Tracker and Milestone register.

**What’s in it for me?**
You’ll play a significant part of the future of a business that has been around for 200 years. Our purpose is helping Australians succeed. So, we’ll back you in the development of your career, internal career prospects, and flexible working. You’ll also keep learning to grown, backed by a fantastic team of people with a can-do, supportive structure.

**What do I need?**
- 2-3 years in an administrative or office support role.
- Experience working in a large organisation.
- Administration of SharePoint and/or Intranet clarity experience.
- Experience with Microsoft Office products to an advanced level.
- Project methodologies/ project environment experience.
- Proficiency in Wasp and Clarity.

**What is it like to work there?**
We aim to provide one big, supportive team of people who love helping others succeed. Working with us you'll discover new ways of working, and an exciting range of roles to showcase your skills. As an equal opportunity employer, we’re proud to have created a culture where people can be their best, in an environment that values diversity and flexibility. And one where everyone belongs.

How do I Apply?

The health and wellbeing of our employees is our top priority. We’ve developed clear standards to ensure our people are confident, safe and healthy whether they’re working from a Westpac Group site or working from home. These are based on expert medical advice and Safe Work Australia guidelines.

Our people are our highest priority, and we are committed to placing our redeployees in available roles before we review other applicants.

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