Executive Assistant

Device Technologies Australia Pty Ltd
Executive
Sydney - Permanent - Full time
Job ID# 493637
Posted 24 Sep 2025
Closing 31 Oct 2025
About us
Since 1992, Device Technologies has been dedicated to improving patients’ lives through leading edge technology and services, supplying hospitals and healthcare professionals with high-calibre medical solutions from around the world. Over 30 years, Device Technologies has developed a reputation for the quality, dedicated service and ongoing support provided by our people. With HQ in Sydney, the company continues to grow, representing over 200 trusted brands, and employing over 1000 highly skilled staff located across Australia, New Zealand and Asia.
Geared towards optimal performance, our culture is built on empowering our people to achieve their goals, aligning with wider business objectives. We focus on productivity, continuous improvement, career development and leadership nurturing to foster a superior workforce.
The opportunity
We are looking for an Executive Assistant based in our Belrose office, reporting directly to the Senior Executive Assistant. We seek an individual capable of operating independently within a dynamic, rapidly evolving organization to offer administrative support to the Senior Executive Team.
The role entails managing confidential data, managing conflicting deadlines and priorities, working efficiently with meticulous attention to detail, and anticipating the needs of the executive team.
**Key Responsibilities**:
Complex diary management across multiple diaries
Travel organisation (flights, travel, car, accommodation) both domestic and internationally
Expense processing in Promaster
Purchase order raising and processing in SAP
Coordinating legal document signing and delivery
Arranging meetings, catering and ensure meeting rooms are set for purpose
Presentation support - document preparation, compilation, proofreading, printing, binding
Meeting minutes/action items as required
Collation of monthly reports
Anticipate executive requirements to ensure effective leverage of their time
General business for the Executive Team as required
About you...
At Device Technologies, we succeed through our commitment to five key values:
Delivering Innovation - We constantly seek new ideas, technologies, and approaches to meet evolving customer needs and market demands. Through our innovation we continually adapt and transform for our people, our customers and our future success.
Seeking Collaboration - By embracing collaboration we tap into diverse perspectives, skills, and resources to drive innovation, solve complex problems, and achieve common goals.
Taking Ownership - We embrace accountability and initiative. It fosters trust, collaboration, and empowers our people to drive success through proactive responsibility.
Practising Good Business - We strive to embody integrity, responsibility, and sustainability. It involves ethical conduct, transparency, and a commitment to social and environmental stewardship.
Championing the Customer - By placing customers at the heart of decision-making and operations, we enhance experiences, foster loyalty, and collectively strive to improve patient outcomes.
**Experience required**:
Proficient in MS Office - Word, PowerPoint, Excel
Exceptional time and deadline management skills
Highly developed administrative and communication skills
Ability to handle issues of great sensitivity and commercial confidentiality
Professional manner under pressure
Desirable
3-5 years’ experience as an administrative assistant
Experience with SAP system
Interested?
At Device Technologies we are motivated by the opportunity our equipment provides to change people’s lives. We have a clear vision to ensure all our people feel valued and respected, can be themselves and can flourish as contributors to the success of our business.
Our promise is all qualified applicants will receive consideration for employment without regard to diversity of race, gender, sexual orientation, religion, ethnicity, disability, age and all the other wonderful characteristics that make us different.
It is also a mandatory requirement for certain roles within our organisation, where the successful applicant may be required to present certifications and/or vaccinations status as per role requirements. Evidence of certificates or vaccination status will be requested during the interview process by management to qualify fit for role and prior to any offer.