Administrative Assistant

2 days ago


Adelaide Region SA, Australia Thomson Geer Full time

Adelaide
- Permanent / Full Time

Thomson Geer is a leading national commercial law firm with offices in Sydney, Melbourne, Brisbane, Perth and Adelaide. The firm has approximately more than 580 partners and staff nationally and offers a dynamic, friendly and professional work environment. We are passionate about constantly providing value to our clients - their business success is our priority. This focus on client value is a key reason for our success.

**The role**

We are currently looking for an Administrative Assistant to join our national Resolutions, Recoveries and Disputes Team. This Team provides services relating to secured and unsecured recoveries and disputes for banks and other financial institutions. The role will be based in Adelaide, but will support the team nationally.

Duties include, but are not limited to, the following:

- Monitor and manage the group inbox, which involves:monitoring and distributing instructions
- reviewing and responding to client notes
- monitoring process server updates and updating the portal
- Conducting conflict searches, generating new matter numbers, opening files and matters in the portal and file management system
- Printing, scanning and copying
- Processing bulk notice instructions, conducting and checking title searches, generating documents, collating documents for post and issuing instructions for service
- Running basic daily reports to cross check data
- Maintaining service and postal records
- Assisting with daily, weekly and monthly reporting
- E-filing of court documents
- Attending physical settlements
- End of month file closures, boxing and archiving of files
- Assisting the team generally with administrative duties and support
- The ability to meet deadlines and manage conflicting priorities
- Proactive diary management
- Ability and willingness to deal with requests and tasks in a concise and efficient manner
- Accuracy and attention to detail - this is essential
- Good interpersonal skills when interacting with clients, Partners, managers, lawyers and team members
- Experience using the Microsoft Office suite, particularly Excel
- Previous administrative experience would be advantageous

**What we offer



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