Executive Assistant to Founder and CEO

5 days ago

Sydney, Australia Boutique Consulting Full time

$135k + super
- EA to CEO | Minimum 5 years EA experience
- Sydney CBD Location

**About the Company**:
Boutique's Client is a leading financial investment firm, in diverse and interesting investment sectors

**About the Role**:
Executive Assistant to CEO - Monday to Friday full-time.

**Key Responsibilities**:
Schedule and organize meetings, conferences and pro-actively address conflicts and exercise strong judgment based on priorities
- Arrange travel plans and compose detailed itineraries, obtain necessary travel documents, and coordination
- Screen incoming calls and greet guests in a professional and courteous manner
- Prepare and edit relevant materials for team, including Word Documents, and Excel Spreadsheets, PowerPoint, Canva
- Establish, develop, maintain, and update filing system
- Allocate and process expenses, using the Concur expense management system
- Investor relations and client services
- Work with Marketing team and coordinate documents and content
- Website monitoring and updating
- Event planning
- Handle recruitment coordination and logistics for new employees on the team
- Compose strategic communications such as letters, memos, invitations, agendas and correspondence.
- Be able to edit documents for accuracy and clarity of final copy; proofread for spelling, grammar, format for consistency and make the appropriate changes
- Perform other related general administrative tasks for CEO as assigned and required
- Use Mail and other services to send and track priority mail
- Career development opportunities

**About you**:

- At least 5 years of experience in a similar role
- Demonstrated experience as an accomplished and professional EA
- Computer literate with excellent working knowledge of MS Word, Excel, and Outlook
- Ability to plan and prioritize work assignments
- Well-developed written and verbal communication skills
- Able to work independently
- A motivated self-starter
- Experience using office machinery (fax, printer, copier, phone systems, etc.)

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