Executive Assistant to CEO

2 days ago


Sydney, Australia Simple Machines Full time

**Job Title**: Executive Assistant to the CEO

**Location**: Darlinghurst, NSW.

**Travel**: Some travel could be required to New Zealand, USA, UK or Europe.

**About the Role**

Dive into a pivotal role at Simple Machines as an Executive Assistant, where you’ll be working directly with the CEO and a global team working with clients to unlock the future of data and AI.

Partnering directly with the CEO, you'll manage important projects, improve how we communicate within the team, and lead initiatives that impact our business directly. This role is perfect for those looking to advance their career in a vibrant, fast-paced setting that encourages innovation and growth. Enhance the CEO's ability to lead and expand the company by providing comprehensive support that encompasses administrative tasks, strategic project involvement, and personal assistance, all aimed at maximising efficiency and effectiveness at the executive level.

**Company Overview**

Simple Machines is a leading independent boutique technology firm with a global presence, including teams in London, Sydney, and New Zealand. We specialise in creating technology solutions at the intersection of data, AI, machine learning, data engineering, and software engineering. Our mission is to help enterprises, technology companies, and governments better connect with and understand their organisations, their people, their customers, and citizens. We are a team of creative engineers and technologists dedicated to unleashing the potential of data in new and impactful ways. We design and build bespoke data platforms and unique software products, create and deploy intelligent systems, and bring engineering expertise to life by transforming data into actionable insights and tangible outcomes. We engineer data to life.

**Requirements**:
**Key Responsibilities**:

- **Administrative and Strategic Support**:

- Manage the CEO’s calendar across multiple time zones, ensuring efficient scheduling of meetings, appointments, and travel.
- Serve as the point of contact among executives, employees, clients, and other external partners, managing information flow in a timely and accurate manner.
- Prepare and edit communications, correspondence, reports, and presentations.
- Organise meetings, including managing logistics and documenting minutes when necessary.
- **Project and Team Involvement**:

- Take on special projects with strategic importance, from planning through to execution.
- Build collaborative relationships with team members and external partners, fostering a teamwork-driven environment.
- Participate in HR and cultural initiatives to enhance workplace dynamics and employee engagement.
- **Personal Assistant Tasks**:

- Handle personal scheduling and ah hoc tasks to streamline the CEO's daily activities. This can involve coordinating dry cleaning, car insurance, organising lunches, or other tasks that relate to the smooth running of the CEO’s life.
- **Event Management**:

- Event Planning: Organise and coordinate internal and external events, including logistics, guest lists, venue booking, and on-site coordination.
- Conference Coordination: Manage arrangements for conferences, including travel, accommodations, registration, and preparing materials for presentations.
- Team Offsites: Plan and execute offsite meetings and team-building events to foster team interaction and strategic planning.
- **Project Coordination**:

- Project Oversight: Assist with the management of projects, external suppliers, tracking timelines, and deliverables to ensure project goals are met on schedule.
- Research Support: Conduct research on various topics to support business initiatives and strategic decision-making.
- Implementation Support: Help implement company policies or new systems within the organisation, ensuring smooth adoption and mínimal disruption.
- **Communication and Correspondence**:

- Internal Communications: Draft company-wide communications that reflect corporate goals and updates.
- External Liaison: Act as a liaison with external organisations and stakeholders, managing and fostering relationships.
- Presentation Preparation: Create and refine Keynote presentations and other materials used in executive meetings and external engagements.
- Design Partners: Liaise with external design partners to develop company marketing and promotional collateral.
- **Leadership and Development**:

- Act occasionally in a Chief of Staff capacity, representing the CEO in various forums.
- Engage in continuous learning and development to enhance personal skills and contribute to the organisation's goals.

**Skills and Qualifications**:

- Proven experience in an Executive Assistant or similar role, demonstrating capacity for high-level administrative support and project management.
- Excellent organisational, time management, and problem-solving skills.
- Strong communication abilities and adept at building relationships across different levels of an organisation.
-



  • Sydney, Australia SkillsIQ Full time

    Vibrant and supportive work environment - Central CBD location - Not-for-profit packaging available This is an opportunity for you to work for a not-for-profit boutique organisation in the workforce planning and development space. In a central CBD location you will be part of a collaborative and supportive work that values its people. You will provide...

  • Executive Assistant

    1 week ago


    Sydney, Australia ACRWORLD Full time

    $100,000-$120,000+ Super - Leading Commerical Fit Out Co. - Executive Assistant to CEO - Leading Commerical Fit Out Co. - $100,000-$120,000 + Super - Support to CEO **About Them**: Working for a leading commercial fit out co located in the heart of Alexandria! This fast paced rapidly growing construction company are looking for an experienced Executive...


  • Sydney, New South Wales, Australia Pathway Search Full time $90,000 - $120,000 per year

    A leading Australian alternative asset management firm is seeking an organised, proactive, and motivated Team Assistant and Executive Assistant to support the CEO and wider team. This is a dynamic, dual-function role that blends executive-level support with broader team administration and internal coordination responsibilities. You'll play a vital role in...


  • Sydney, Australia Charterhouse Full time

    EA to CEO - 12-month fixed term contract - Darlinghurst location - Close to Central and Museum station - 100-120K + Super - ASAP Start - Previous experience in board preparation and minute taking required - Previous experience in Financial Services would be highly regarded - Must be double vaccinated My client is seeking an experienced C-Suite EA to join...


  • Sydney, Australia Boutique Consulting Full time

    Hybrid role - up to two days work from home - Newly created role - Report to CEO **Executive Assistant** **Client**: This position reports to the CEO whilst providing support to the senior leadership team. - Office Management_ - Extensive Diary management and scheduling for the CEO and SLT - Full secretarial support of the wider management team -...


  • Sydney, Australia Coates Group Full time

    **Be Part of Our Next Chapter** For over almost 60 years, our solutions have enabled impactful connections between some of the world’s leading brands and their customers. And while we’ve already done a lot of work we’re proud of, we’re just getting started! We’re a global technology company focused on creating dynamic, smart, personalised and...


  • Sydney Olympic Park, Australia Dignified Caring Full time

    Job Advertisement - Executive Assistant to CEO (Part-Time, with view to Full-Time) Location: Dignified Caring - Sydney Olympic Park Employment Type: Part-Time (3 days per week) **Salary**: Competitive, based on experience Start Date: 30/06/2025 About Us - Dignified Caring is a trusted and compassionate NDIS provider dedicated to delivering high-quality,...


  • Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $120,000 + Superannuation - Support dynamic CEO - Beautiful harbour view offices! **What makes this company unique?**: This company breaks through the stereotypical mould of all property development firms, presenting their employees with a safe, fun, supportive environment that draws in professional and respectable...


  • Sydney, Australia Tyro Full time

    **Why work for us** We're not just like every other bank. Tyro has always been a tech company at heart, but fostering a diverse and inclusive environment, and a passion for continuous learning has always been one of the most important parts of our company's culture. Tyros are a highly collaborative mix of people. You will work closely with our awesome teams...


  • Sydney, New South Wales, Australia Lotus People Full time $120,000 - $150,000 per year

    About the Company Based in the heart of Sydney's CBD, this international financial services business with a strong presence across Asia Pacific is renowned for its market leadership and collaborative culture. This business have a reputation for innovation and excellence and are committed to supporting their people and fostering long term partnerships. We...