Admin Project Coordinator

4 days ago

Botany, Australia CONCREATIVE Full time

**Admin / Project Coordinator**

At Concreative we specialize in custom polished concrete and architectural concrete finishes We have a diverse range of clients from residential to commercial, we enjoy working with residential customers on their homes, while also having a portfolio of consistent Builders we work with, so we are always kept busy. We are looking for a Admin/ Project Coordinator to join our team.

**Role Purpose**

To provide comprehensive administrative and coordination support for the implementation of a new organisation-wide system. The role will also support the Founder/Director with diary management, staff scheduling, invoicing, payroll, and preparing sales proposals, ensuring the smooth operation of the office and warehouse during the change management of systems.
- **Objectives**_

**System Implementation**:

- Coordinate and support the rollout of the new system within agreed timelines and liaison with Project Leader.
- Ensure all team members are trained and equipped to use the new system effectively.

**Administrative Support**:

- Maintain accurate records, schedules, and documentation throughout the implementation process.
- Provide timely and effective administrative assistance to the Founder/Director.

**Operational Continuity**:

- Minimise disruption to daily operations by managing schedules, invoices, payroll, and other administrative tasks.
- Deliver sales proposals promptly and professionally to support business growth.
- **Responsibilities & Duties**_

**System Implementation Coordination**:

- Act as the primary contact for system vendors and internal stakeholders.
- Organise training sessions and ensure staff compliance with new processes.
- Troubleshoot and resolve any implementation-related issues in coordination with the vendor.

**Administrative Support**:

- Manage the Founder/Director's diary and schedule meetings.
- Oversee staff scheduling to ensure efficient allocation of resources.
- Handle payroll processing and invoicing accurately and on time.
- Prepare and present professional sales proposals for clients.

**Communication & Liaison**:

- Act as a bridge between office, warehouse, and external stakeholders during the change management of systems.
- Facilitate team meetings and provide regular updates on implementation progress.

**Documentation & Reporting**:

- Maintain organised records of the implementation process and system documentation.
- Prepare progress reports and key insights for the Founder/Director.
- **Skills & Expe**_**rience**
- **Essential**:

- Proven experience in office administration and ERP systems coordination.
- Strong organisational skills, with the ability to multitask and manage priorities effectively.
- Proficiency in Xero payroll, invoicing and expenses
- Excellent communication skills, both written and verbal.
- High attention to detail and accuracy in administrative tasks.
- **Desirable**:

- Experience in construction, or related industries.
- Familiarity with system implementation and change management processes.
- Competency in preparing sales proposals and client-facing documents.

**Job Types**: Full-time, Part-time, Permanent

Pay: $75,000.00 - $85,000.00 per year

Schedule:

- 8 hour shift

**Experience**:

- Administration: 2 years (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driver Licence (preferred)

Work Authorisation:

- Australia (preferred)

Work Location: In person

Expected Start Date: 03/12/2024

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