Sales and Administration Officer

4 days ago

Botany, Australia Yalla Foods Pty Ltd Full time

**Job Summary**:
**Sales & Admin Officer managing customer orders, coordinating with production, and maintaining accurate records in a fast-paced food business.**

**Sales & Administration Officer**
**Permanent Part-Time | 30-38 hrs per week | $72,500 + super (pro rata; actual annual earnings depend on hours worked)**
**Botany, NSW 2019**

Yalla Foods is a **small, award-winning food manufacturer** supplying Coles, Woolworths, Costco, Harris Farm, IGA, and independent retailers. We are seeking a **dedicated, people-focused Sales & Administration Officer** to manage customer orders and act as the central hub for operations.

**Key Responsibilities**:

- **Information Flow**: Ensure production and coolroom teams have **accurate, timely order information**:

- **Sales & Reporting**: Collate daily sales figures and update **sales forecasts**:

- **Procurement & Compliance**: Prepare **purchase orders**, enter **supplier invoices**, reconcile statements, maintain **SQF-compliant records**:

- **Freight Coordination**: Collaborate with teams to schedule outbound deliveries efficiently
- **Administration Support**: Assist with stocktakes, general admin, and promotional periods

**Key Skills & Attributes**:

- Strong **communication and interpersonal skills** — a people person
- Experienced in **MYOB / ERP** and Excel
- Highly **organised, proactive, reliable**, able to manage varying workloads
- Sales or **FMCG experience** highly regarded

**Full Role Details**

Reporting to the General Manager, the Sales & Administration Officer is the **central point of information** for the business. The role is primarily responsible for **customer orders and communication**, while supporting operations with **logistics, procurement, and compliance tasks**. Accuracy and attention to detail are essential as some duties support our **SQF food safety certification**.

**Responsibilities Include**:

- Maintain excellent relationships with **customers**, responding to enquiries and occasional outbound calls
- Ensure **timely communication** of orders and sales data so internal teams can operate smoothly
- Collaborate with production and coolroom staff so everyone has the information they need to complete their tasks efficiently
- Prepare purchase orders, enter supplier invoices, and reconcile statements
- Maintain **SQF-compliant records**:

- Collate daily sales figures and update forecasts to support production planning
- Coordinate promotional pricing periods with major retailers

**Why Join Us**:

- Permanent part-time, 30-38 hours/week
- Competitive salary **$72,500 + super (pro rata; actual annual earnings depend on hours worked)**:

- Contribute to a **regulated, certified food operation**:

- Work directly with a **passionate, close-knit team**

**Application Instructions**:
**Job Types**: Part-time, Permanent

Pay: $57,236.00 - $72,500.00 per year

Expected hours: 30 - 38 per week

**Experience**:

- Sales: 4 years (preferred)
- Logistics: 4 years (preferred)

Work Authorisation:

- Australia (preferred)

Work Location: In person

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