Executive Assistant

About Vantage Data Centers

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.
- Position Overview
- Essential Job Functions
- Administrative Support:
- Provide daily management and administrative support for the Executive Team.- Use discretion, judgment, and organizational knowledge to facilitate the executive's activities and manage confidential information.
- Travel and Schedule Coordination:
- Coordinate and manage executive travel arrangements, including booking flights, hotels, and ground transportation.- Manage executive schedules and calendars, ensuring efficient time management and prioritization of tasks.- Manage conference room bookings, including meal ordering when appropriate.
- Meeting and Event Planning:
- Organize and support logistics for meetings, including scheduling, preparing agendas, and coordinating conference rooms.- Plan and coordinate virtual and in person events such as offsite meetings, customer meetings, board meetings, employee holiday events, customer appreciation events, and industry events.
- Expense Reporting and Project Management:
- Prepare and process expense reports for the executive team.- Manage projects independently, requiring discretion and decision-making without close supervision.
- Reporting and Presentation Preparation:
- Build and coordinate reports, charts, budgets, and other presentation materials for the executive team.- Summarize, prioritize, and research information in a concise and usable format for executive review.
- Customer Service and Collaboration:
- Project a positive, confident attitude with strong customer service skills.- Collaborate with a wide range of internal and external stakeholders, from the Board of Directors to various department teams.
- Additional Duties:
- Handle additional duties as assigned by Management.- Provide access and support for visitors and customers, ensuring a positive experience.

Job Requirements- Bachelor's Degree in Office Administration, similar field, or equivalent experience is preferred.- Notary Public preferred, not required- 4+ years of experience in an administrative, organizational, or other meticulous function, as an Office Manager or Executive Assistant- Strong organizational and project management skills.- Highly organized, energetic and a fast learner.- Experience maintaining confidential information.- Excellent communication skills: written/grammar/spelling, verbal (formal and informal), listening and talking.- Experience with Microsoft tools, including the ability to schedule, track, report and follow-up using these tools.- Experience with Outlook calendaring is required.- Experience with SharePoint is a plus.- Experience with a Global Travel Platform is a plus.- Excellent communication and interpersonal abilities.- Travel required is expected to be up to 5% but may increase over time as the business evolves.

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Vantage Data Centers is an Equal Opportunity Employer