Executive Assistant

7 days ago

Melbourne City Centre, Australia HAYS Full time

Executive Assistant
**Your new company**
***
Work for a leading educating organization that governs young people to be equipped with the knowledge, skills and optimism to shape and enrich the world around them. Seeking an experienced PA or EA with Project Administration experience based in Melbourne, to join a hardworking and dedicated team.

**Your new role**
***
You will be providing support to the Chief Technology and Transformation Officer. You will be expected to deliver high-level administration and project support, along with diary and information management.
- Provide administration support to the project leadership team.
- Coordinate the workflow of documents requiring approval into the office of the Chief Technology and Transformation Officer.
- Respond at first point of contact to a broad range of incoming enquiries that an excellent working knowledge of the organisation and the Chief Technology and Transformation Officers’ priorities and commitments.
- Diary management including the preparation of daily schedules and sending all documentation and pre-reading material in a timely manner.
- Coordinator and attend meetings, summaries and prepare detailed and accurate agendas, minutes, meeting papers, memos and correspondence.

**What you'll need to succeed**

***
Experience working as a PA/EA with project management is desirable, along with the following;
- Administrative skills: High degree of attention to detail and accuracy in file and office management. Excellent ICT skills with strong competency in Microsoft suite and Google Drive.
- Communication: Exceptional written and vernal communication and listening skills.
- Interpersonal Skills: Strong capacity to establish and maintain high-level confidentially and appropriately handling sensitive data.
- Organisation: Strong ability to liaise and coordinate with various staff groups, external private and public sector agencies.
- Initiate and problem
- solving: Ability to navigate conflicting demands and priorities.

**What you'll get in return**

***
You will have the opportunity to work alongside a fast paced, dynamic, welcoming and friendly team with ongoing support. You will get to learn new skills and have the amazing opportunity to work within a national leading Education institute. With this you will receive a competitive salary plus superannuation on a permanent basis.

**What you need to do now**

***

At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from diverse backgrounds to apply.

**LHS 297508** #2689352

  • Executive Assistant

    4 days ago

    Melbourne City Centre, Australia Department of Justice and Community Safety Full time

    Provide confidential secretarial and administrative support across the executive office of Aboriginal Partnerships and Programs. - Ongoing full time opportunity to work within Aboriginal Partnerships and Programs - VPS Grade 4: $92,332 - $104,762 plus superannuation. The Department of Justice and Community Safety is seeking an Executive Assistant to provide...

  • Executive Assistant

    2 weeks ago

    Melbourne City Centre, Australia HAYS Full time

    A State Government department is looking for an experience Executive Assistant to assist the executive team. **Your new company** **This State Government department is responsible to deliver a safer Victoria with our partners by providing intelligence and confident policing, focusing on the development of partnerships, and working with the community to...

  • Executive Assistant

    2 weeks ago

    Melbourne City Centre, Australia Department of Education Full time

    About the Department The department provides a wide range of learning and development support and services. The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across...

  • Executive Assistant

    2 days ago

    Melbourne City Centre, Australia NAB Full time

    Executive Assistant - Job number: 800321 - Primary position location: VIC- Melbourne CBD - Category: Administration & Office Support - Work type: Permanent Full time - Closing at: May 8 2025 - 23:55 AEST **Favourite** In this role, you will oversee and provide high level administrative support by undertaking a wide range of administrative, organisational,...

  • Executive Assistant

    1 day ago

    Melbourne City Centre, Victoria, Australia Victorian Government - Department of Families, Fairness, and Housing Full time $80,000 - $120,000 per year

    THE ROLEThe Executive Assistant provides executive support to the Executive Director, Strategy Policy and Planning. The Strategy Policy and Planning Branch has portfolio responsibility for Social Housing Reform, Strategy and Results and Portfolio Planning. The successful candidate will provide high-quality, trustworthy, executive support to the Executive...

  • Executive Assistant

    4 days ago

    Melbourne City Centre, Australia Department of Families, Fairness and Housing Full time

    **THE ROLE** Working within a small Directorate, the Executive Assistant provides executive support across the Office of Professional Practice (OPP). The role is a key coordinating link between the Chief Practitioner, OPP executives, managers and staff within the branch. The Executive Assistant also works collaboratively across the Community Operations and...

  • Executive Assistant

    2 weeks ago

    Melbourne City Centre, Australia Department of Justice and Community Safety Full time

    Utilise your leadership expertise to provide support and advice to the Corrections Victoria branch. - Ongoing, Full-Time Opportunity to work with a high-performing and passionate team in the Victorian Public Service - VPS Grade 3: $72,751 - $88,336 plus superannuation. About the Business Unit The Melbourne Assessment Prison (MAP) is a maximum-security...

  • Executive Assistant

    2 days ago

    Melbourne City Centre, Australia Department of Health Full time

    ***: The Executive Assistant is responsible for the provision of executive support to the leadership group and is a source of administrative and project support to branch staff. The role makes part of a centralised administrative team which may be deployed as needed to work directly with one or multiple executive/s within the branch. The Executive Assistant...

  • Executive Assistant

    2 weeks ago

    Melbourne City Centre, Australia Talent International Full time

    **Job Details**: **Location** Melbourne CBD **Salary** ASAP start, great team **Job Type** Full Time **Ref** BBBH99867_1679346045 **Contact** Carly Llorente **Posted** about 6 hours ago This leading University are currently seeking an experienced Executive Assistants to provide high-level executive and secretariat support to a Senior Executive...

  • Executive Assistant

    2 weeks ago

    Melbourne City Centre, Australia Page Personnel Full time

    EA role - CBD location and hyrbid working - 110-125k salary + other benefits **About Our Client**: Global market leader with a need to appoint their new Executive Assistant with their team! - Drafting correspondence and document management - Preparation of forms, arranging sign-off, distribution and filing. - Database management - Budget management -...