Executive Assistant

4 days ago

Melbourne City Centre, Australia HAYS Full time

Executive Assistant
**Your new company**
***
Work for a leading educating organization that governs young people to be equipped with the knowledge, skills and optimism to shape and enrich the world around them. Seeking an experienced PA or EA with Project Administration experience based in Melbourne, to join a hardworking and dedicated team.

**Your new role**
***
You will be providing support to the Chief Technology and Transformation Officer. You will be expected to deliver high-level administration and project support, along with diary and information management.
- Provide administration support to the project leadership team.
- Coordinate the workflow of documents requiring approval into the office of the Chief Technology and Transformation Officer.
- Respond at first point of contact to a broad range of incoming enquiries that an excellent working knowledge of the organisation and the Chief Technology and Transformation Officers’ priorities and commitments.
- Diary management including the preparation of daily schedules and sending all documentation and pre-reading material in a timely manner.
- Coordinator and attend meetings, summaries and prepare detailed and accurate agendas, minutes, meeting papers, memos and correspondence.

**What you'll need to succeed**

***
Experience working as a PA/EA with project management is desirable, along with the following;
- Administrative skills: High degree of attention to detail and accuracy in file and office management. Excellent ICT skills with strong competency in Microsoft suite and Google Drive.
- Communication: Exceptional written and vernal communication and listening skills.
- Interpersonal Skills: Strong capacity to establish and maintain high-level confidentially and appropriately handling sensitive data.
- Organisation: Strong ability to liaise and coordinate with various staff groups, external private and public sector agencies.
- Initiate and problem
- solving: Ability to navigate conflicting demands and priorities.

**What you'll get in return**

***
You will have the opportunity to work alongside a fast paced, dynamic, welcoming and friendly team with ongoing support. You will get to learn new skills and have the amazing opportunity to work within a national leading Education institute. With this you will receive a competitive salary plus superannuation on a permanent basis.

**What you need to do now**

***

At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from diverse backgrounds to apply.

**LHS 297508** #2689352

  • Executive Assistant

    6 days ago

    Melbourne City Centre, Australia NAB Full time

    Executive Assistant - Job number: 799018 - Primary position location: VIC- Melbourne CBD - Category: Administration & Office Support - Work type: Permanent Full time - Closing at: Feb 28 2025 - 23:55 AEDT **Favourite** An exciting opportunity for a passionate and experienced Executive Assistant to provide 2 to 1 support for Executives in our Customer and...

  • Executive Assistant

    22 hours ago

    Melbourne City Centre, Australia Department of Justice and Community Safety Full time

    Provide confidential secretarial and administrative support across the executive office of Aboriginal Partnerships and Programs. - Ongoing full time opportunity to work within Aboriginal Partnerships and Programs - VPS Grade 4: $92,332 - $104,762 plus superannuation. The Department of Justice and Community Safety is seeking an Executive Assistant to provide...

  • Executive Assistant

    6 days ago

    Melbourne City Centre, Australia HAYS Full time

    A State Government department is looking for an experience Executive Assistant to assist the executive team. **Your new company** **This State Government department is responsible to deliver a safer Victoria with our partners by providing intelligence and confident policing, focusing on the development of partnerships, and working with the community to...

  • Executive Assistant

    2 weeks ago

    Melbourne City Centre, Australia Department of Education Full time

    About the Department The department provides a wide range of learning and development support and services. The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across...

  • Executive Assistant

    21 hours ago

    Melbourne City Centre, Australia IPA Personnel Services Full time

    Working for a large and reputable utilities organisation based in Docklands our client is looking for an Executive Assistant to support to Executive General Managers. You will have the opportunity to make a difference and add to the organisations work environment, within a place where you can learn and perform to your fullest potential. This role is for six...

  • Executive Assistant

    2 weeks ago

    Melbourne City Centre, Australia Department of Education Full time

    **This is a fixed term position to 31 December 2025.** An exciting opportunity to join our team and play an important role in the Victorian Academy of Teaching and Leadership (Academy). At the Academy, we are passionate about meaningful and exciting work that has an impact on education and student outcomes. Our shared purpose is to create and offer...

  • Executive Assistant

    3 days ago

    Melbourne City Centre, Australia HAYS Full time

    Executive Assistant | 12 month Fixed term | Not for Profit | Melbourne CBD | $90,000 + Super **Your new company** *** Join a universally recognized Not for profit Health Care organization, specialising in improving standards and empowering workers within the Heath Care industry. This forward-thinking organisation are seeking an established Executive...

  • Executive Assistant

    6 days ago

    Melbourne City Centre, Australia Department of Justice and Community Safety Full time

    Utilise your leadership expertise to provide support and advice to the Corrections Victoria branch. - Ongoing, Full-Time Opportunity to work with a high-performing and passionate team in the Victorian Public Service - VPS Grade 3: $72,751 - $88,336 plus superannuation. About the Business Unit The Melbourne Assessment Prison (MAP) is a maximum-security...

  • Executive Assistant

    4 weeks ago

    Melbourne City Centre, Victoria, Australia Robert Half Full time

    About the RoleOur client is seeking a proficient and hardworking Executive Assistant to support a senior executive in a dynamic and fast-paced environment. This exciting opportunity is perfect for someone who is looking for a permanent role. As the EA, you will work in a team and take charge of key responsibilities such as calendar management, travel...

  • Executive Assistant

    6 days ago

    Melbourne City Centre, Australia Department of Health Full time

    **About the role**: - The Executive Assistant will play a key role in supporting the Executive Director, System Design and Planning, and provides a pivotal point of contact for key stakeholders. The Executive Assistant will provide high-level administrative and executive management support, with particular attention to confidentiality and sensitivity. - The...