Executive Assistant
2 days ago
**Job Details**:
**Location**
Melbourne CBD
**Salary**
AU$12000 - AU$15000 per annum
**Job Type**
Full Time
**Ref**
BBBH99276_1677710806
**Contact**
Wes Elsayed
**Posted**
about 4 hours ago
**Job Title: Tribe Enablement (Executive Assistant)**
- Executive diary management and prioritisation
- Support the Tribe Lead in ensuring the Tribe is running efficiently
- Join an incredible team operating in fast paced environment supporting a large, diverse business
**About the role**
This role is an exciting combination of an Executive Assistant role along with broader Team support.
The role will provide executive support to the Tribe Lead in our 'Talent & Culture Australia Business Partner' Tribe to manage their diary, help to prioritise & prepare for meetings, and manage stakeholder expectations.
You will also work with the Tribe Performance Lead to support the overall cadence of the Tribe to help ensure that the Tribe is running efficiently and effectively. You are someone who is highly organised and can thrive in fast-paced, constantly changing environments. You are able to juggle competing priorities and different agendas and build collaborative relationships with your stakeholders - across the business, in Talent and Culture and within the Tribe.
In addition to your day-to-day work, you will have the opportunity to support the team to coordinate regular Tribe communications, ceremonies and events. You are highly proactive, have an eye for detail, and take personal accountability for outcomes.
**What will your day look like**
Your key priorities and responsibilities include:
- Executive diary management, in a fast-moving environment
- Communication and stakeholder management - leaders, peers, team members, external parties
- Business management support activity - including team finances and invoice management, including resolving and escalating queries and ensuring payments are made accurately and on time
- Support team cadence and ways of working - including planning sessions, team workshops and events as directed by the Tribe Performance Lead
- Support the pulling together of papers and presentations which may require aspects of managing and analysing data
- Professionally managing & building key relationships
- Effectively communicate and engage with stakeholders through the diary management process, putting employee experience and values at the heart of what you do and in line with ANZ behaviours
- Building networks with peers - within T&C and the business, creating a community of mutual support and learning
- Collaboration - with team members and other colleagues in supporting team activities and initiatives
- Discretion - the ability to exercise foresight and discretion in supporting leader and the team and an ability to treat confidential information with sensitivity
**What will you bring?**
- To grow and be successful in this role, you will ideally bring the following:
- Experience in executive diary management in a complex fast-moving environment and within a large organisation
- A team player with a positive, can-do attitude who genuinely enjoys collaborating with others in service of business needs
- Excellent administrative and organisational skills, high level of Outlook proficiency and experience with Excel, Word, and PowerPoint. and a strong delivery focus
- Ability to manage competing priorities and resolve issues at pace
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