Studio Coordinator

4 days ago

Sydney, Australia Kappa Executive Search Full time

This is a fantastic opportunity to join a national award winning Architecture firm as their Sydney 'Studio Coordinator'.

The is a versatile role that will involve supporting the team in ensuring the office is running smoothly and efficiently. The culture of the firm is extremely positive and supportive, and you will be working in a passionate and engaging team, in a growing and highly successful practice.

**Benefits & Culture**
- Benefit from work-life balance which includes flexible hours.
- Professional development opportunities.
- A genuinely friendly and inclusive working environment with many long-term staff.
- Social gatherings and events

**The Role**:

- Greet visitors on entry
- Answer all incoming calls and distribute
- Arrange couriers
- Prepare meeting rooms for meetings
- Manage meeting rooms and schedule appointments for staff from other offices
- Make travel bookings for staff, including flights, accommodation, and car hire
- Managing provisions and supplies to both the studio and breakout areas
- Participate in ongoing performance improvement by assisting in developing processes, templates, and guidelines
- Liaise with suppliers to organise library updates and presentations
- QA filing
- Assisting senior staff with invoicing and cashflows
- Arranging / coordinating cultural events in the office
- Ensuring interstate studio connectivity
- Working with interstate colleagues in admin and submissions

**Skills**

You will be required to use various software programs, and training will be provided in specific areas and will include:

- Microsoft Office (Word, Excel, Outlook, Powerpoint)
- Video Conferencing Software
- Office Management software (Deltek Vision / Deltek Talent)
- Open Asset
- Adobe Suite (Indesign, Photoshop and Illustrator) ideally, but not essential.

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