Executive Assistant

8 hours ago

Melbourne City Centre, Australia Department of Justice and Community Safety Full time

Utilise your legal secretarial expertise to provide support and advice to the Office of the Solicitor-General
- VPS Grade 4: $90,067 - $102,192 plus superannuation
- One ongoing, full-time opportunity available within a high-performing and passionate team in the Victorian Public Service.

About the Office of the Solicitor-General
The Solicitor-General is the Victorian Government's most senior legal advocate and advisor. The Solicitor-General provides advice to the government on high-level legal matters and appears in court in all jurisdictions as senior counsel on behalf of the State.
About the Role
An exciting on-going opportunity as Executive Assistant to the Solicitor-General of Victoria.
The Office of the Solicitor-General is a small office and so as Executive Assistant to the Solicitor-General, you will provide secretarial support, diary management and ensure development and maintenance of office management and information systems. As a key support to the Solicitor-General, you will ensure the smooth running of the Office and will need a confident and positive can-do attitude.
The primary work location is in the Owen Dixon Chambers at Lonsdale Street, Melbourne CBD with flexibility to work from home one day a week.

**Some of your duties will involve**:

- Providing confidential, high-level legal secretarial support to the Solicitor-General including word processing, collation and organisation of legal materials and general office and document management
- Managing the Solicitor-General's office and diary based on an on-going assessment of priorities
- Ensuring any human resources, financial, procurement and information management activities are completed in accordance with DJCS policy and procedure.

About You
To be successful in this role, strong organisational skills are essential as well as a high level of initiative, attention to detail and enthusiasm.

**We welcome applicants who have**:

- At least 5 years of experience as an Executive Assistant or Legal Secretary
- Strong verbal, communication and logístical skills
- Proven ability to provide high-level executive support and confidential services
- Strong decision-making skills
- Ability to work autonomously
- Strong typing and computer use skills, including MS Teams, PowerPoint, Word, Excel, and financial management systems.

How to Apply

**IMPORTANT INFORMATION**:
The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.

Prior to commencement of employment with the department you will need to provide evidence that you are vaccinated against COVID-19.

Upon commencement of employment with the department you will be required to provide evidence that you have an up-to-date vaccination status within the timelines specified by the department into the DJCS Service Portal. This includes evidence of all doses of a COVID-19 vaccine required by the department (from time to time).

**Acceptable evidence includes**:
COVID-19 digital certificate or ATAGI exemption certificate (available via your myGov account)
- Your immunisation history statement (available via your myGov account)

Other documentation outside the above will not be accepted as evidence of having received your COVID-19 vaccine doses.

  • Executive Assistant

    6 days ago

    Melbourne City Centre, Australia HAYS Full time

    Exciting opportunity for an Executive Assistant to start their next chapter in their career! Your new company An Australian wide banking firm is looking for an Executive Assistant to join their team. This company values the planet and aims to create 0 net emissions by 2030, they would like an Executive Assistant that aligns with their beliefs. This role is...

  • Executive Assistant

    1 week ago

    Melbourne City Centre, Australia Department of Health Full time

    ***: We are looking for exceptional individuals to join the Aboriginal Health Division. The Executive Assistant will play a key support role to the Chief Aboriginal Health Adviser and Deputy Chief Aboriginal Health Adviser. The Executive Assistant provides high-level administrative and executive management support, with particular attention to...

  • Executive Assistant

    2 days ago

    Melbourne City Centre, Australia Recoveriescorp Full time

    **Job no**: 493177 **Work type**: Full-time **Location**: Melbourne CBD **Categories**: Administration & Reception Working as the Executive Assistant you will be responsible for supporting the smooth day-to-day operation of the executive office. Reporting in to the Senior Executive Assistant you will demonstrate high levels of professionalism, discretion...

  • Executive Assistant

    2 days ago

    Melbourne City Centre, Australia HAYS Full time

    Opportunity to work as an Executive Assistant supporting two C-suite executives. Start ASAP. **Your new company** Opportunity to work for a forward-thinking company at the forefront of innovation in an Executive Assistant position. **Your new role** - Provide high-level administrative support to the COO and CEO - Manage calendars, schedule meetings, and...

  • Executive Assistant

    1 week ago

    Melbourne City Centre, Australia Page Personnel Full time

    CBD, Melbourne - Hyrbid work arrangements **About Our Client**: Our client, a leading global investment management firm dedicated to managing the assets of industry superannuation funds and other institutional investors. Office location: CBD, Melbourne Hybrid work arrangements: 3 days in office required Our client is seeking a highly organised and...

  • Executive Assistant

    2 weeks ago

    Melbourne City Centre, Australia NAB Full time

    Executive Assistant - Job number: 800321 - Primary position location: VIC- Melbourne CBD - Category: Administration & Office Support - Work type: Permanent Full time - Closing at: May 8 2025 - 23:55 AEST **Favourite** In this role, you will oversee and provide high level administrative support by undertaking a wide range of administrative, organisational,...

  • Executive Assistant

    2 weeks ago

    Melbourne City Centre, Victoria, Australia Victorian Government - Department of Families, Fairness, and Housing Full time $80,000 - $120,000 per year

    THE ROLEThe Executive Assistant provides executive support to the Executive Director, Strategy Policy and Planning. The Strategy Policy and Planning Branch has portfolio responsibility for Social Housing Reform, Strategy and Results and Portfolio Planning. The successful candidate will provide high-quality, trustworthy, executive support to the Executive...

  • Executive Assistant

    4 days ago

    Melbourne City Centre, Australia HAYS Full time

    Executive Assistant **Your new company** A state government entity that supports independent, long-term, evidence-based health promotion practice, partnerships and leadership. We continue to be a global leader in health promotion, as a Collaborating Centre with the World Health Organisation and technical partner to UNICEF. **Your new role** Located...

  • Executive Assistant

    9 hours ago

    Melbourne City Centre, Australia Department of Education Full time

    **This is a fixed term position to 31 December 2025.** An exciting opportunity to join our team and play an important role in the Victorian Academy of Teaching and Leadership (Academy). At the Academy, we are passionate about meaningful and exciting work that has an impact on education and student outcomes. Our shared purpose is to create and offer...

  • Executive Assistant

    2 weeks ago

    Melbourne City Centre, Victoria, Australia Victorian Government - Department of Health Full time $80,000 - $120,000 per year

    About the role:The Executive Assistant is responsible for providing executive and project support to two Executive Directors and their branches. Key duties include managing the Executives' inboxes and calendars, ensuring timely and accurate coordination of briefings, maintaining registers and SharePoint sites, and other business support activities. The role...