Executive Assistant

9 hours ago

Sydney, Australia Access Corporate Group Full time

**Company Overview** Access Corporate Group (Access) is an international brand management company with over 2,000 employees located in its global offices in Sydney, Melbourne, Auckland and Hangzhou, China. Founded in 2017, the company has grown exponentially through operating and investing in premium brands, delivering its promise of ‘Everyday Better Life’ to consumers around the world. **Our Brand Portfolio**: - Vida Glow, Melrose, LOVEKINS, Dr. LeWinn's, MINENSSEY, MitoQ, BEE+, Eimele, THALISSI, Alissi Bronte, Amilera, BEANBODY, NAPOLEON PERDIS, Invisible Zinc, Hunter Lab, Sensori+, ch22, Doverist, Nu-Lax, Robert Oatley Wines, Paulett Wines, Burge Family Wines, Vandenberg_ Through three unique brand management models - brand empowerment and partnership, brand incubation, brand distribution and marketing consultancy, Access Corporate Group brings mass premium brands to a global community of consumers that exceeds 10 million people today. On offer is an Executive Assistant role to support the Chief Brand Officer of the company. **Key Responsibilities** - Proactively planning and coordinating meetings, events, conferences and travel while anticipating and managing any potential conflicts - Maintaining calendars by planning and scheduling meetings across multiple time zones, booking rooms, teleconferences, and negotiating appointments with a high level of independent thinking and judgment, ensuring all paperwork and background information is provided prior to meetings - Liaising with internal and external stakeholders in a professional manner - Collaborating with your peers to ensure a seamless administrative service is provided to the Chief Brand Officer (CBO) - Delivering well-prepared PowerPoint and Word documents that convey valuable information and reflect our company’s Image - Ensuring all matters are attended to, or brought to the attention of the CBO - Handle extensive travel arrangements, both domestic and international flights and accommodation booking, managing the transfers to/from the airports, maintaining log of pending tickets and frequent flyer accounts - Taking care of the Daily and Weekly to-do lists to ensure prompt attention and action, ensuring that all daily, weekly, monthly and annual reports are submitted within the required deadlines - Participate in meetings and conference calls, taking minutes and maintaining an action log and follow up - Ad-hoc tasks related to the Executive Leader's personal life when required **Key Requirements** - Previous experience providing PA support to senior leaders, ideally at the General Manager level and above - Passionate about providing high-level support to the executive leaders - Initiate a proactive approach at work and be able to collaborate with different teams to drive the outcome - High level of integrity/confidentiality - Possess natural engaging style with the ability to build relationships with different stakeholders - Ability to multitask and be flexible with your approach, i.e. knowing what takes priority, what can be handled directly and when to escalate - Excellent communication skills in Mandarin and English (written and verbal) If this sounds like you, please click on "APPLY" and submit your resume. Department Integrated Operation Locations Sydney

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