Project Coordinator

2 days ago

Hawthorn, Australia GE HEALTHCARE Full time

**Job Description Summary**: We are seeking a highly organised and proactive Project Coordinator to support the successful delivery of healthcare & technology related projects. This role will work closely with project managers, cross-functional teams, and external stakeholders to ensure projects are delivered on time, within scope, and aligned with business objectives.

**Key Responsibilities**
- Coordinate and support project activities across multiple teams and stakeholders.
- Maintain project documentation including plans, schedules, risk logs, and status reports.
- Assist in tracking project milestones, deliverables, and budgets.
- Schedule and facilitate meetings, prepare agendas, and document minutes.
- Monitor and report on project progress, escalating issues as needed.
- Support resource allocation and procurement processes.
- Ensure compliance with internal processes and regulatory requirements.
- Liaise with vendors, clients, and internal departments to ensure smooth project execution.
- Assist with onboarding new team members and managing project tools/systems.
- Contribute to continuous improvement initiatives.
- Creating and updating key templates across ANZ (with potential to expand to other zones in AKA).
- Development of key ‘toolkit” materials for key legal areas - working closely with legal team including model clauses and negotiating points.
- Management and enhancement of key productivity tools including non-disclosure agreement creator, model clause(s) library and key legal/compliance training materials library.
- Maintenance of insurance certificate portfolio, and interaction with global insurance portal and teams on insurance certificate renewals.
- Preparation of routine agreement documents such as dealer agreement renewals, amendment documents and dealer due diligence materials.
- Management of library of key customer contracts - enhancing document retention processes and repository.
- Assistance with corporate secretarial activities and documents, driving further productivity and document capture.

**Skills & Qualifications**
- Proven experience in project coordination / administration, in the healthcare sector.
- Strong organisational and time management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Experience with project management tools (e.g., MS Project, Smartsheet, or similar).
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- Attention to detail and problem-solving mindset.
- Tertiary qualification in Business Administration, Project Management, or related field preferred.

**Why Join Us?**
- Work with cutting-edge healthcare technologies that make a real difference.
- Be part of a collaborative and inclusive team.
- Opportunities for professional development and career growth.
- Flexible working arrangements and a supportive work culture.

**Additional Information**:
**Relocation Assistance Provided**:No

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