Project Coordinator

7 hours ago

Hawthorn, Victoria, Australia GE Healthcare Full time $90,000 - $120,000 per year

*Job Description Summary*

We are seeking a highly organised and proactive Project Coordinator to support the successful delivery of healthcare & technology related projects. This role will work closely with project managers, cross-functional teams, and external stakeholders to ensure projects are delivered on time, within scope, and aligned with business objectives.*Job Description*

Key Responsibilities

  • Coordinate and support project activities across multiple teams and stakeholders.
  • Maintain project documentation including plans, schedules, risk logs, and status reports.
  • Assist in tracking project milestones, deliverables, and budgets.
  • Schedule and facilitate meetings, prepare agendas, and document minutes.
  • Monitor and report on project progress, escalating issues as needed.
  • Support resource allocation and procurement processes.
  • Ensure compliance with internal processes and regulatory requirements.
  • Liaise with vendors, clients, and internal departments to ensure smooth project execution.
  • Assist with onboarding new team members and managing project tools/systems.
  • Contribute to continuous improvement initiatives.
  • Creating and updating key templates across ANZ (with potential to expand to other zones in AKA).
  • Development of key 'toolkit" materials for key legal areas – working closely with legal team including model clauses and negotiating points.
  • Management and enhancement of key productivity tools including non-disclosure agreement creator, model clause(s) library and key legal/compliance training materials library.
  • Maintenance of insurance certificate portfolio, and interaction with global insurance portal and teams on insurance certificate renewals.
  • Preparation of routine agreement documents such as dealer agreement renewals, amendment documents and dealer due diligence materials.
  • Management of library of key customer contracts – enhancing document retention processes and repository.
  • Assistance with corporate secretarial activities and documents, driving further productivity and document capture.

Skills & Qualifications

  • Proven experience in project coordination / administration, in the healthcare sector.
  • Strong organisational and time management skills.
  • Excellent written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  • Experience with project management tools (e.g., MS Project, Smartsheet, or similar).
  • Ability to manage multiple tasks and priorities in a fast-paced environment.
  • Attention to detail and problem-solving mindset.
  • Tertiary qualification in Business Administration, Project Management, or related field preferred.

Why Join Us?

  • Work with cutting-edge healthcare technologies that make a real difference.
  • Be part of a collaborative and inclusive team.
  • Opportunities for professional development and career growth.
  • Flexible working arrangements and a supportive work culture.

*Additional Information*

Relocation Assistance Provided: No

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