Project Coordinator

2 days ago

Hawthorn, Victoria, Australia GE Healthcare Full time $90,000 - $120,000 per year

*Job Description Summary*

We are seeking a highly organised and proactive Project Coordinator to support the successful delivery of healthcare & technology related projects. This role will work closely with project managers, cross-functional teams, and external stakeholders to ensure projects are delivered on time, within scope, and aligned with business objectives.*Job Description*

Key Responsibilities

  • Coordinate and support project activities across multiple teams and stakeholders.
  • Maintain project documentation including plans, schedules, risk logs, and status reports.
  • Assist in tracking project milestones, deliverables, and budgets.
  • Schedule and facilitate meetings, prepare agendas, and document minutes.
  • Monitor and report on project progress, escalating issues as needed.
  • Support resource allocation and procurement processes.
  • Ensure compliance with internal processes and regulatory requirements.
  • Liaise with vendors, clients, and internal departments to ensure smooth project execution.
  • Assist with onboarding new team members and managing project tools/systems.
  • Contribute to continuous improvement initiatives.
  • Creating and updating key templates across ANZ (with potential to expand to other zones in AKA).
  • Development of key 'toolkit" materials for key legal areas – working closely with legal team including model clauses and negotiating points.
  • Management and enhancement of key productivity tools including non-disclosure agreement creator, model clause(s) library and key legal/compliance training materials library.
  • Maintenance of insurance certificate portfolio, and interaction with global insurance portal and teams on insurance certificate renewals.
  • Preparation of routine agreement documents such as dealer agreement renewals, amendment documents and dealer due diligence materials.
  • Management of library of key customer contracts – enhancing document retention processes and repository.
  • Assistance with corporate secretarial activities and documents, driving further productivity and document capture.

Skills & Qualifications

  • Proven experience in project coordination / administration, in the healthcare sector.
  • Strong organisational and time management skills.
  • Excellent written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  • Experience with project management tools (e.g., MS Project, Smartsheet, or similar).
  • Ability to manage multiple tasks and priorities in a fast-paced environment.
  • Attention to detail and problem-solving mindset.
  • Tertiary qualification in Business Administration, Project Management, or related field preferred.

Why Join Us?

  • Work with cutting-edge healthcare technologies that make a real difference.
  • Be part of a collaborative and inclusive team.
  • Opportunities for professional development and career growth.
  • Flexible working arrangements and a supportive work culture.

*Additional Information*

Relocation Assistance Provided: No

  • Project Coordinator

    7 days ago

    Hawthorn, Victoria, Australia Sharp & Carter Business Support Full time $60,000 - $80,000 per year

    About the OpportunityMy client is seeking a motivated and detail-oriented Project Coordinator to support delivery of high-impact strategic initiatives over a 10-week period. You will work closely with senior leaders on complex projects where clear documentation, structure, and tangible results are essential. This role is perfect for someone who thrives in a...

  • People Systems Project

    2 weeks ago

    Hawthorn, Victoria, Australia Orora Full time $104,000 - $130,878 per year

    The RoleThe People Systems Project & Governance Lead will be responsible for coordinating People Systems projects, embedding strong governance practices, and driving process improvement across HR Services, HR Systems, and Payroll. From supporting releases to leading process mapping workshops and partnering with stakeholders, you'll help ensure our people...

  • Executive Coordinator

    4 days ago

    Hawthorn, Victoria, Australia Eduget Global Full time $90,000 - $120,000 per year

    Executive Coordinator to Founder (Education & International Recruitment)Location:Melbourne, Victoria | Hybrid (regular onsite support required)Eduget Global is looking for anExecutive Coordinator to the Founder— a highly organised, emotionally intelligent professional who thrives in fast-paced, purpose-driven environments.This hands-on role supports the...

  • Project Manager

    2 days ago

    Hawthorn East, Victoria, Australia AE Smith Full time $90,000 - $120,000 per year

    Job Title: Project ManagerCity: MelbourneRole Type: Full-timeWhy AE Smith?We are changing. After going back to a privately owned business model in 2023 AE Smith has gone through a bit of a transition period. We are still the same organisation that has operated for over 120 years as an Australian industry leader in HVAC, building services and electrical...

  • Accounts Coordinator

    26 minutes ago

    Hawthorn East, Victoria, Australia Coles Group Full time $90,000 - $120,000 per year

    We've been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with over 115,000 team members and a portfolio of iconic brands. At Coles Group, you'll not only get to make a difference to millions of Aussie lives—you'll also get to see your impact.About The TeamProperty looks after one of Australia's most dynamic...

  • People & Culture Coordinator

    2 weeks ago

    Hawthorn East, Victoria, Australia Bank First Full time $80,000 - $120,000 per year

    Salary: $80, $90,000.00Job Type: Maximum Term - Full TimeLocation: Hawthorn EastJob Category: Administration & Office,HR & RecruitmentJob DescriptionBank First was born by making a BOLD move. Now, we're on a mission to make more BOLD moves as we transform and grow.We are proud to provide our community of educators and health-care workers with a bank that...

  • Marketing Planning Coordinator

    7 days ago

    Hawthorn East, Victoria, Australia Coles Group Full time $60,000 - $80,000 per year

    We've been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with over 115,000 team members and a portfolio of iconic brands. At Coles Group, you'll not only get to make a difference to millions of Aussie lives—you'll also get to see your impact.About the teamAs one of the biggest brands in Australia, we connect...

  • Business Category Coordinator

    2 days ago

    Hawthorn East, Victoria, Australia Coles Group Full time $60,000 - $90,000 per year

    We've been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with over 115,000 team members and a portfolio of iconic brands. At Coles Group, you'll not only get to make a difference to millions of Aussie lives—you'll also get to see your impact.About the teamOur Commercial team is a large, but a close-knit group...

  • Indigenous Affairs Project Advisor

    1 week ago

    Hawthorn East, Victoria, Australia Coles Group Full time $80,000 - $120,000 per year

    We've been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with over 115,000 team members and a portfolio of iconic brands. At Coles Group, you'll not only get to make a difference to millions of Aussie lives—you'll also get to see your impact.About the teamCorporate and Indigenous Affairs is the voice of Coles...

  • Indigenous Affairs Project Advisor

    7 days ago

    Hawthorn East, Victoria, Australia Coles Group Full time $90,000 - $120,000 per year

    We've been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with over 115,000 team members and a portfolio of iconic brands. At Coles Group, you'll not only get to make a difference to millions of Aussie lives—you'll also get to see your impact.About the teamCorporate and Indigenous Affairs is the voice of Coles...