Office Administrator/receptionist

9 hours ago

Altona, Australia HAPPY CARERS Full time

happycarers is seeking a professional and highly organized Receptionist who will also assist with hiring new staff and coordinating support workers with client needs. This role is ideal for someone who enjoys both administrative duties and dynamic coordination work. You’ll be the first point of contact at our office while also playing a key role in team growth and service delivery.

Key Responsibilities:
Reception & Administrative Duties:

- Greet visitors and clients in a professional, welcoming manner
- Maintain front desk area, client files, and office supplies
- Schedule appointments and manage calendars
- Assist with document preparation and data entry

Hiring & Onboarding Support:

- Post job advertisements and screen applicants
- Schedule and coordinate interviews
- Assist with reference checks and onboarding paperwork
- Maintain and update employee records

Support Worker Coordination:

- Match support workers to clients based on needs and availability
- Coordinate shift schedules and manage last-minute changes
- Communicate clearly with both clients and workers to ensure satisfaction
- Maintain up-to-date knowledge of client support plans

**Requirements**:

- Previous experience in reception, office administration, or coordination roles
- Understanding of or experience in the disability, aged care, or community services sector (preferred)
- Strong organizational and multitasking skills
- Excellent written and verbal communication
- Proficiency with Microsoft Office and scheduling systems
- Ability to maintain confidentiality and handle sensitive information

What We Offer:

- A supportive and inclusive team environment
- Opportunities for professional growth
- Training in support coordination and recruitment practices
- Meaningful work that makes a difference in people’s lives.

**Job Types**: Part-time, Casual

Pay: $37.00 - $55.00 per hour

Schedule:

- 8 hour shift
- Shift work

Work Location: In person

Application Deadline: 15/06/2025

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