Executive Assistant to General Managers

4 days ago

Melbourne, Australia Commonwealth Bank of Australia Full time

Executive Assistant to General Managers - **This role will be supporting x 2 General Managers**: - **Role is based in Melbourne** **See yourself in our team**: Retail Banking Services (RBS) is the public face of CommBank, delivering a seamless banking experience for the future, to our 10 million + personal and small business customers. We offer market-leading products and services, supported by some of the world's best systems and processes. **Do work that matters**: **Your Impact**: As Executive Assistant you will work in partnership and provide support to the Centre of Excellence Lead, RBS Strategy and the Crew Lead, Partnerships & Loyalty Experience. On a day to day basis you will help keep everyone on track, look ahead to ensure proactivity and be seeking opportunities for process improvement. Working closely with the Executive Assistant to the Executive General Manager (EGM), you will also provide on-site support for the EGM when they are in Melbourne. **Key responsibilities include**: - Provide proactive and considered time and diary management, including establishing and maintaining an appropriate system for electronic communications. - Collate pre reading materials including presentations and papers, and assist in the review to ensure accountable items are prioritised and actioned. - Co-ordinate travel, appointments and events including catering, venue arrangements and logistics, ensuring Group policies are adhered to. - Establish and maintain strong, effective, strategic and appropriate working relationships with internal and external customers and stakeholders. - Provide assistance and support in managing IT support requests and related purchases. - Provide effective meeting management including scheduling meetings, producing and distributing agendas, action items and meeting minutes as required. - Co-ordinate external partnership discussion and drive "Commbank Yello" ecosystem. - Ensure accurate financial processing of invoices and expenditure adheres to the current Group policy and cost centre budget. - Provide proactive, effective and efficient administrative support for the Crew Lead, Centre of Excellence Lead and their broader team, where appropriate. - Monitor, assess and update reports and systems as required, including people, technology and compliance related activities. - Support the Crew Lead, Centre of Excellence Lead in creating and fostering diverse, motivated and engaged teams. **We're interested in hearing from people who have**: - Previous experience supporting a General Manager or equivalent (banking industry preferred) - Previous experience working in an agile fast paced environment - Demonstrable degree of initiative to be able to undertake/complete work with limited supervision/direction - Demonstrable ability in managing and balancing priorities, sometimes when they are in conflict - Excellent interpersonal skills, including well-developed written and verbal communication skills. - Self-motivated individual, who displays a pro-active style, has exceptional attention to detail and an inherent desire to provide excellent customer service. - Highly effective organisational and time management skills. - Experience supporting a large team - Experience dealing with senior stakeholders We're aware of some accessibility issues on this site, particularly for screen reader users. We want to make finding your dream job as easy as possible, so if you require additional support please contact HR Direct on 1800 989 696. Advertising End Date: 07/08/2024 Job ID REQ215965

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