Executive Assistant to The General Counsel

**About us**
The Department of Government Services (DGS) was established on 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government. We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses. We are doing this by connecting and digitising our systems and platforms across state and local government as well as streamlining our corporate and procurement services.

**About the role**
The Executive Assistant to the General Counsel manages the corporate, governance and administrative functions of the of the division.

As Executive Assistant, you'll be assisting to keep things running smoothly by supporting the General Counsel and the wider division. The successful applicant will have a strong background in executive support with demonstrated experience providing a broad range of services to senior executives. You will be reliable and have exceptional verbal and written communication skills. Resourcefulness, and an ability to prioritise tasks and ensure deadlines are met, will also help ensure success in this role.

**About you**

To be considered for the role, you must be able to demonstrate:

- Demonstrated experience in providing high level administrative support to a senior manager or team.
- Sets clearly defined objectives and priorities.
- Organises time effectively to ensure goals are met.
- Encourages new and different approaches and solutions that will deliver benefits beyond client or stakeholder expectations.
- Understands the impact of external events and changing stakeholder needs on the organisation.
- Clearly and confidently communicates with people at all levels of the organisation.
- Identifies key messages and information required for decision making.
- Uses audience feedback to refine communication and ensure communications are understood.
- Handles difficult and sensitive communications well.
- Continually liaises with key stakeholders to ensure full understanding of the issues.

**Key Accountabilities**
- Manage and lead appropriate processes and systems to ensure key priorities and deliverables are met, including tracking of briefs and correspondence, particularly to support the relevant approval processes and effectively follow up tasks within the OGC.
- Provide high quality assurance and review of incoming briefs and correspondence, liaising across the business unit and the Office of the Deputy Secretary and Office of the Secretary as required.
- Assist the General Counsel and OGC with arranging meetings and functions and supporting recruitment processes (including initiating relevant on-boarding of new staff using GIPS management; equipment allocation and access passes to the buildings).
- Provide operations and office support to the OGC including purchasing office equipment and supplies, processing financial transactions, and other duties as required including in respect the OGC's matter management system

For specific responsibilities please review the attached position description.

This position is only open to applicants with relevant rights to work in Australia.

**How to apply**
- a resume; and
- a cover letter which addresses the key selection criteria (within three pages)

**Other relevant information**

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act), to support this DGS has a COVID-19 Vaccination policy which **strongly recommends** all DGS employees be fully vaccinated.

DGS actively promotes diversity, inclusion and an equal opportunity workplace. We welcome applicants from all diverse backgrounds, including people with disabilities and Aboriginal and Torres Strait Islander peoples. All roles at DGS can be worked flexibly, however it may differ from role to role.