Property Officer

**POSITION DESCRIPTION - **Property Officer***

**Position Title **Property Officer

**Classification **Level 5

**People Leader **Unit Manager Land & Property

**Department **City Development

**Division **City Property

Sporting and Community Clubs, Lessees, Licensees, State Government
**Key Relationships **Agencies, Maintenance Contractors and utility providers, Business owners,

Residents, Developers. Surveyors, Lawyers.

**Our Purpose
**To improve our residents’ quality of life; continuously,

smartly and efficiently.

Six themes in our Community Vision represent the

shared value and aspirations that will guide how our

city develops - liveable, valuing nature, engaged,

prosperous, innovative and connected.

**City of Marion Values**

Our values are critical to us as they help drive

behaviours that will enable us to achieve the Council’s

vision.***

With the community and safety at the forefront of

everything we do, Marion values:
**Respect,** **Integrity,** **Achievement, Innovation**

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**POSITION DESCRIPTION - **Property Officer***

**Purpose**

The Property Officer is responsible for the efficient and effective management of the City of Marion leased

portfolio. This includes lease/license negotiations, documentation, lease compliance (including regular

inspections, invoicing and debt management), payment and on-charging of utilities and out-goings and the

coordination of maintenance and minor works programmes for Council’s leased portfolio.

The position is also responsible for management of the acquisition and disposal of land, the operation of

the Roads Opening and Closing functions, assessment and issuing of Permits and Authorisations under the

Local Government Act, negotiating and implementing Land Management Agreements, and assisting with

the management of the Community Land Register and Community Land Management Plans. The position

will also be required to provide expert advice to internal stakeholders as required.

Working in conjunction with the City Property Team, the Property Officer will support the organisation to

achieve efficiencies and effectiveness through innovative practices, process and service improvement.

The position requires excellent customer service skills and is required to work collaboratively with others

across the organisation and with external stakeholders. This involves engagement with community groups

and sporting clubs who lease Council facilities to achieve good governance and maximise the use of

facilities.

**Key Responsibilities and Outcomes**
- Day-to day management of leases and licences including: compliance with both Lease documentation

and Council Policy; implementing rent reviews and the timely serving of Notices.

policy and procedures; undertaking lease negotiations and the preparation and finalisaton of lease
documentation.
- Working closely with the Finance Department in the reconciliation of both statutory and utility charges;
monitoring and processing of invoices including the on-charging to tenants and in providing interest
calculations in line with the Lease agreement.
- Debtor Management including regular reporting to the Unit Manger; Land & Property.
- Managing ‘Tenant improvement’ Landlord Approval requests including: assessment of request;
preparation of Council reports (where appropriate) and inspections of work.
- Managing tenants ‘Liquor Licence’ requests together with the preparation and submission of Liquor
- Undertaking property inspections to ensure compliance with lease terms and conditions.
- Facilitating maintenance requests from lessees, including engaging and managing contractors to

ensure work is completed in a timely way and within budget.
- Managing the processes for the acquisition and disposal of land.
- Undertaking road closures and openings under the Roads Opening & Closing Act.
- Negotiating and implementing Land Management Agreements.
- Assessment and enforcement of encroachments, and issuing of Authorisations and Permits under the

Local Government Act 1999
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**POSITION DESCRIPTION - **Property Officer***
- Assisting with the management of the Community Land Register and Community Land Management

Plans.

Safe Live Well” philosophy.
- Embrace ethical and moral behavior and report any suspected instances of fraud and/or corruption in

accordance with Fraud and Corruption Management and the Code of Conduct.
- All other duties as required.

**Person Specification**

**Essential Requirements**
- Australian residency.
- Advanced communication skills both written and verbal. Holds a current unencumbered Australian

Driver’s Licence or equivalent, and is willing to drive
- Willing to work occasional flexible hours to meet operational requirements
- Experience in a Local Government Property role or similar

**Qualifications**
- A Relevant post-secon