Property Officer Leasing, Property Management,

**Position Description - Property Officer**

**Position title**Property Officer

**Position number**1181

**Classification (Level)**Level 5

**Department**City Development

**Division**City Property

**Business unit**Property & Facilities

**People Leader**Team Leader Property

**Direct reports**Nil
Sporting and Community Clubs, Leasees, Licensees, State
Government Agencies, Maintenance Contractors and utility

**Key stakeholders**providers, Business owners, Residents, Developers. Surveyors,
Lawyers.

**Our Purpose**
To improve our residents’ quality of life; continuously, smartly, and efficiently. Six themes in
our Community Vision represent the shared value and aspirations that will guide how our
city develops - liveable, valuing nature, engaged, prosperous, innovative,
and connected.

**City of Marion Values**
Our values are critical to us as they help drive behaviours that will enable us to achieve
council’s vision. With the community and safety at the forefront of everything we do, the City
of Marion values: Respect, Integrity, Achievement, Innovation.

**We live our values Our community vision**
**Respect**: treating everyone as we want to be
treated, where all contributions are valued.

**Integrity**: fostering trust and honesty in all
our interactions.

**Achievement**: enhancing our knowledge and
performance to reach our shared goals, while
being dedicated to supporting one another.

**Innovation**: encouraging new ideas and learning
from our experience to do things better.

PD - Property Officer - April 2024

**Position Description - Property Officer**

**Purpose**
The Property Officer is responsible for the efficient and effective management of the City of
Marion leased portfolio. This includes lease/license negotiations, documentation, lease
compliance (including regular inspections, invoicing, and debt management), payment and
on-charging of utilities and out-goings and the coordination of maintenance and minor
works programmes for Council’s leased portfolio.
The position is also responsible for management of the acquisition and disposal of land, the
operation of the Roads Opening and Closing functions, assessment and issuing of Permits
and Authorisations under the Local Government Act, negotiating, and implementing Land
Management Agreements, and assisting with the management of the Community Land
Register and Community Land Management Plans. The position will also be required to
provide expert advice to internal stakeholders as required.
Working in conjunction with the City Property Team, the Property Officer will support the
organisation to achieve efficiencies and effectiveness through innovative practices,
processes, and service improvements.
The position requires excellent customer service skills and is required to work collaboratively
with others across the organisation and with external stakeholders. This involves
engagement with community groups and sporting clubs who lease Council facilities to
achieve good governance and maximise the use of facilities.

**Key Deliverables**
- Day-to day management of leases and licences including compliance with both Lease

documentation and Council Policy; implementing rent reviews and the timely serving
of Notices.

with Council’s policies and procedures; undertaking lease negotiations and the
preparation and finalisation of lease documentation.
- Working closely with the Finance Department in the reconciliation of both statutory

and utility charges; monitoring and processing of invoices including the on-charging
to tenants and the provision of interest calculations in line with the Lease
agreements.
- Debtor Management including regular reporting to the Unit Manager; Land &
Property.
- Managing ‘Tenant improvement’ Landlord Approval requests including assessment of

requests; preparation of Council reports (where appropriate) and inspections of
works.
- Managing tenants ‘Liquor Licence’ requests together with the preparation and
- Undertaking property inspections to ensure compliance with lease terms and

conditions.

PD - Property Officer - April 2024

**Position Description - Property Officer**
- Facilitating maintenance requests from leasees, including engaging and managing

contractors to ensure work is completed in a timely way and within budget.
- Managing the processes for the acquisition and disposal of land.
- Undertaking road closures and openings under the Roads Opening & Closing Act.
- Negotiating and implementing Land Management Agreements.
- Assessment and enforcement of encroachments and issuing of Authorisations and

Permits under the Local Government Act 1999Complete projects within scope,
budget, and timeline.
- Assisting with the management of the Community Land Register and Community

Land Management Plans
**Person Specification**

Essential criteria
- Advanced communication skills both written and verbal.
- Willing to work occasional flexible hours to meet operational requirements.
- Experience in a Local Government Property