Executive Assistant

**ARPC Position Description**

**Function**:Chief Operating Office **Classification broadband**:ARPC 5/6

**Location**:Sydney **Security clearance**:Baseline

**Role Reports to **(role title)**:Chief Operating Officer

**Direct Reports **(role titles)**:Nil

**Purpose of the role **(Why the role exists; how the role contributes to the ARPC’s strategic objectives)
The purpose of this role is to provide high quality executive support to a small number of ARPC senior
executives (2 or 3) to support them to manage their schedules and keep up with correspondence based on
their needs.

**Key Accountabilities** (Key activities, tasks, and outcomes to be achieved)***
- Role model ARPC’s Values and Code of Conduct and capabilities set out in the ARPC’s Capability

Framework
***
- Perform a variety of administrative tasks and support a small number of ARPC Senior Executives
- Manage executives’ calendars and set up meetings
- Act as the point of contact among executives, employees, customers and other external partners
- behalf of senior executives- Make travel and accommodation arrangements for senior executives (and on occasion, ARPC Board
- members)- Process daily expenses and prepare weekly, monthly or quarterly reports on behalf of senior
- executives- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organise and maintain documents in accordance with ARPC’s document storage protocols

**Other**
- Lead and participate in other work streams and activities across ARPC, as opportunities arise

**Working Relationships **(Key stakeholders, clients, customers, suppliers, providers, consultants, etc.)***
**Internal Relationships**
- Build and maintain strong relationships across ARPC

**External Relationships**
- Build and maintain strong relationships with vendors and partners

***

**Person specification**

**Qualifications and experience**
**Qualifications **(indicate whether mandatory or desired)
- High School Certificate, Diploma or Tertiary qualification _Desired_

**Experience **(minimum type and level of experience required to perform the role)
- 2+ years hands-on experience in an executive assistant role _Mandatory_
- Experience working across all levels in an organisation _Desired_
- Knowledge of insurance, reinsurance banking or financial service_ Desired_

**Regulatory Responsibilities**

**Public Interest Disclosure Act 2013 (PID Act)**
- ARPC staff must assist the ARPC CEO (or delegate) and/ or the Commonwealth Ombudsman in the

conduct of a PID investigation.

**Privacy Act 1988**
- ARPC staff must adhere to the Australian Privacy Principles and the ARPC Privacy Policy and report

any privacy breaches by any employee or contractor to the Privacy Officer (CFO) and/ or Privacy
Champion (COO) as soon as they become aware of them.

**Freedom of Information Act 1982 (FOI Act)**
- ARPC staff are responsible for notifying and supporting the Information Public Scheme (IPS) Team to
- ensure published website Information is accurate, up‑to‑date and complete.- ARPC ‘owners’ of website content are required to review content on their page(s) at least annually.

**Technical Capabilities **(skills, knowledge, technical or specialist capabilities)
- The ability to work collaboratively
- Excellent organizational skills including time management
- Strong written and verbal communication skills
- Intermediate skills in Microsoft Word, Excel and Powerpoint
- Discretion and confidentiality
- Resourceful, innovative and proactive
- Strong interpersonal skills with the ability to effectively negotiate and influence
- Ability to build relationships with various stakeholders
- Working knowledge of project management software
- Astute attention to detail
- Courteous assertiveness

**Authorities Limits/ Type**

Financial Delegations: As per ARPC Financial Delegations

HR Delegations: As per ARPC Enterprise Agreement

Declared Terrorist Incident (DTI): As per ARPC DTI Response Plan

***

**Additional requirements
**ARPC Values**
- Delivering for our stakeholders
- Collaboration
- Personal leadership
- Integrity
- Wellbeing

**ARPC Capabilities (Integrated Leadership System)**
ARPC Capabilities describe behavioural expectations for all employees, by classification broadband.
- Shapes strategic thinking
- Achieves results
- Supports/cultivates productive working relationships
- Exemplifies personal drive and integrity
- Communicates with influence