Operations Coordinator

**Job Title**: Operations Coordinator

**Company**: Vytelle

**Reporting to**: Lab Manager

**Direct Reports**: None

**Primary** Location**: Melbourne VIC, Australia

**Status**: Full-Time

**ABOUT VYTELLE**

We are a global precision livestock company reshaping how cattle producers worldwide unlock animal performance. Our portfolio includes world class Bovine phenotypic and genotypic data capture system via Vytelle SENSE and Vytelle INSIGHT which enables producers to accurately select desired traits to continually produce elite progeny, coupled with Vytelle ADVANCE _In Vitro _Fertilization Service, which enhances the speed at which genetic improvement can be made.

**ROLE OVERVIEW**

This position is responsible for day-to-day coordination of logistics related to Vytelle’s IVF Operations. The Operations Coordinator will maintain efficient and smooth operation of the physical location. They also oversee the general administrative function and activities of the facility, including building maintenance and Health and Safety. Under the direct supervision of the lab manager, this position will support critical day-to-day laboratory operations handling semen logistics for IVF. Please consider that training for this position may require travel for training proposes and to a different lab location for assistance.

**RESPONSIBILITIES**
- Client, Costumer Service, and intra-team communication.
- Checking in embryos; entry and exit in our system and to record all the embryo or semen that is shipped.
- Inventory management, storage, handling, and tracking (Semen and Embryos).
- Accurate data entry and check as well as report generation.
- Responsible for data check from clients of donors and mattings.
- Contribute process improvement recommendations and solutions.
- Handling, shipping, and tracking of client embryos and semen.
- Checking storage, ordering, handling, and receiving of supplies, including liquid nitrogen.
- Filing and reporting packing slips for accounting.
- Facilities maintenance (direct contact with landlord and provider companies such as cleaning, electrician, pest control, internet).
- Tracks and inventories shipping incubators, organizing agenda and priorities for oocytes and embryo incubators.
- Take initiative to solve the facility problems.
- Maintain company assets as applicable (vehicles, guest house).
- Attend Health and Safety Committee Meetings and any extra meeting essential for the responsibilities.
- Extra duties that will be necessary to help with:

- Semen logistics (schedule shipments or receiving semen, coordinate with embryo logistics as needed).
- Checking in semen, entry and exit in our system.
- Prepare semen for IVFs scheduled the following day.
- Ensure correct documentation of all inventories (receiving and delivering) for embryos and semen.
- Manage semen inventory requests.
- Manage communication regarding semen and embryos from clients and Costumer Service.
- Assist in monitoring liquid nitrogen tank levels.
- To keep the semen room organized
- Conduct full semen and embryo audits.
- Travels for training programs, other locations assistance and company retreats.
- Any other tasks assigned by the Lab Manager
- Role Model Behaviors - Engage, enable empower and act on:
**Vytelle’s Core Values**

**Leadership**: Inspire and serve and seek the best in each other

**Endurance**: Pacesetter, takes action and realizes results.

**Pioneer**: Infinitely curious, catalyst and listens for ideas.

**Love**: Contagious passion for customers and our purpose.

**Count on me**: Take accountability, Depend on each other and Adaptable.

**Ability to adopt and adhere to Vytelle’s Foundation**: The Common Thread of Integrity, Respect and Trust

In addition to:
**Teamwork**: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the Company. Set goals, resolve problems, and make decisions that enhance the Company’s effectiveness.

**Team Member Orientation**: Anticipate, understand, and respond to the needs of team members to meet or exceed their expectations.

**Direction and Decision making**: Positively influence others to achieve results that are in the best interests of the Company. Assess situations to determine the importance, urgency, and risks, and make clear decisions are timely and in the best interests of the Company.

**SKILLS AND ATRIBUTES**
- Flexible, adaptable to change, able to work in a fast-pace environment.
- Willingness to work as a team player.
- Must be highly organized in a daily routine.
- Ability to work under pressure, plan personal workload and request team participation when necessary.
- Strategic thinker.
- Balance between critical review and positive mindset.
- Highly skilled communicator (Quality, Brevity, Clarity) and relationship-builder.
- Ability to understand new issues quickly.
- Scheduling proficiency.
- Excellent analytical and problem-solving abilities (take initiative).
- “Fi