Operations Coordinator

2 days ago

Melbourne, Victoria, Australia hussetHR Full time $60,000 - $80,000 per year

Operations Coordinator

Full-Time

Kickstart your career with Kustom Timber.

We're looking for a motivated and organised Operations Coordinator to join our team. This role is designed as a stepping stone into Project Management, giving you hands-on exposure across the full project lifecycle — from scheduling and logistics to reporting and client communications.

You'll play a key role in keeping projects running smoothly, supporting our Operations team, and ensuring the highest standard of delivery across sites.

What you'll do
  • Coordinate job scheduling, logistics, and site readiness.
  • Upload site notes, photos, and variations into systems on time.
  • Assist PMs with reporting, cost tracking, and invoicing.
  • Liaise with installers, apprentices, and logistics to keep daily workflows on track.
  • Escalate issues through the Operations escalation path.
  • Contribute to documenting and refining the Kustom Timber Way for project delivery.
What we're looking for
  • Strong admin and organisational skills.
  • A clear communicator with trades, clients, and internal teams.
  • Confident with systems (Nexvia, HubSpot, Xero, Excel).
  • Team-focused, reliable, and proactive.
  • An interest in building a career in Project Management.
Why join us?

This is more than just a coordination role — it's a development pathway. We'll support your growth through three clear phases:

  1. Operations Coordinator – scheduling, logistics, and reporting.
  2. Assistant Project Lead – running smaller projects with guidance.
  3. Project Manager – owning projects end-to-end.

Along the way, you'll gain exposure to all aspects of operations, work closely with senior PMs, and be supported to develop the skills to step up.

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