Facilities Coordinator

**Location: Melbourne, Australia (Hybrid)**

This is a hybrid position primarily based in Melbourne. We’re committed to your flexibility and wellbeing and our hybrid strategy currently requires three days a week in the office, giving you the option to work remotely for some of your working week. **Find out more about our culture of flexible working**

**We give you a world of potential**

This is an exciting full-time, site-based role where you'll play a central part in managing a diverse range of facilities services, supporting both the business and Facilities Manager in overseeing the property portfolio under our care.

As the key point of contact for coordinating both hard and soft Facility Management services, you'll work closely with third-party contractors to ensure seamless service delivery, while also ensuring compliance with health & safety regulations and legislative requirements.

You'll be fully immersed in day-to-day operations, helping maintain the buildings to the highest standards and supporting the business-as-usual activities. In the absence of the Facilities Manager or during remote working, you’ll be the go-to person for any facilities-related queries.

Additionally, you may take on occasional minor project management tasks as directed by the Facilities Manager, ensuring smooth execution from start to finish.

A core part of the role will involve adhering to our Health and Safety Handbook, contributing to the global Health and Safety policy implementation, and helping the team track and report on key programs like ESG and Health & Safety, as well as any other projects assigned by the Facilities Manager.

This role is perfect for someone looking to make a tangible impact on the smooth running and safety of our facilities, with plenty of variety and opportunities to get involved in key company initiatives.

**A role you will love**

As part of our dynamic Facilities team, we’re responsible for managing the property, facilities, and health & safety across all UCI premises, ensuring the well-being of our colleagues, contractors, third-party suppliers, and clients alike.

Key accountabilities:
- Primary site contact for coordination.

- Liaison & coordination with business occupiers.

- Manage & liaise with contractors, consultants, Landlords.

- Manage day-to-day building issues.

- Deliver projects as assigned.

- Conduct inspections, risk assessments.

- Coordinate H&S tasks.

- Manage evac procedures, policies, training.

- Procure facilities resources & services.

- Review & update business continuity requirements.

- Other general coordination tasks.
- Security system
- Issue/cancel security access cards, maintain registers, user profiles, CCTV and hardware, monthly reporting and collation of data for Annual Audit Review.

**What will you bring to the role?**

This is a fantastic opportunity to join a team where you can make a genuine impact on how we work and help to shape the team.

Essential:

- Must have relevant tertiary education in Finance or related discipline
- Member of relevant industry association/s

Preferred:

- Experience working in Facilities
- Possesses a recognised Health & Safety qualification
- Experience working within an Agile environment

**Rewards designed for you**

**Flexible work**to help you find the best balance between work and lifestyle.

**Health and wellbeing**rewards that can be tailored to support you and your family.

**Invest in our business**by setting aside salary to purchase shares in our company, and you’ll receive a company contribution as well.

**Extra rewards**ranging from recognition awards and team get togethers to helping you invest in your future.

LI-KT1 #LI-Hybrid