Executive Assistant

Work for a Top Tier Law Firm | Make an impact | Excellent Benefits | Assist Office Managing Partner

MinterEllison is Australia’s largest law firm and provides legal and consulting services.

Purpose is at our core. We create lasting impacts with our clients, our people and our communities. Our teams collaborate and deliver to our Purpose, and consistently work to embed our values into everyday actions. Clients rely on our expertise and insights. They value our responsive, creative and commercial approach. We are curious by nature, diverse in our disciplines and authentic in our relationships.

Diversity and inclusion is at the core of our Purpose and informs the way we work with each other, our clients and in the community. We know that when we bring together diversity of thinking, skills, experience, gender identity, backgrounds and orientations, we get better results.

A fantastic opportunity for a 12 month part time (up to 4 days a week) contract exists for an experienced Executive Assistant to provide secretarial and administrative support to the Disputes Resolution team but primarily assisting the Office Managing Partner.

We are looking for an EA to join the small and close knit DR team. You will never be bored in this role. As well as undertaking the usual legal EA tasks, you get to vary your day by assisting the Office Managing Partner. Very low ratios exist in this role so you can perform to the highest standard.

**Your role**

Some of your responsibilities will include:

- assisting the Office Managing Partner with co-ordination of meetings, presentations and travel arrangements
- drafting correspondence, document preparation (including the use of precedents) and amendments
- proactive diary management
- liaising with clients as directed by fee earners and maintaining client databases and key contact information
- file management including opening and closing files, electronic and physical filing
- co-ordinating end of month billing
- client and group reporting
- reconciliation of corporate AMEX expenses using Concur
- general administrative tasks

**What you need**

To be successful in this role, exceptional organisational skills are essential as well as a high level of initiative, energy and enthusiasm. You will need to be self-motivated and adaptable. In addition to this, you will possess the following attributes:

- previous legal EA experience
- an ability to work autonomously with mínimal direction
- ability to work under pressure and manage conflicting priorities
- a strong client focus and demonstrated ability to form enduring relationships with peers, industry experts and clients
- resilience and a commitment to excellence that matches our own
- exceptional organisational skills and ability to multi-task and prioritise
- a high level of accuracy and attention to detail
- a proactive approach and demonstrated initiative
- pride in your work

**Why MinterEllison**:
MinterEllison is recognised annually as a Top Attraction Firm by Lawyers Weekly as voted by our peers. We are a WGEA Employer of Choice for Gender Equality in Australia and we hold Gold employer status with the Australian Workplace Equality Index (AWEI).

We make diversity in all its forms central to collaboration. This is why we offer hybrid working options to encourage balance, wellbeing and support for sustainable ways of working. We offer up to 20 weeks paid parental leave for the primary carer within the first 24 months following birth or adoption, and a range of social, financial and health benefits, including free gym membership - all with no minimum tenure.

**How to apply**: