Assistant to The General Manager

Oh what a feeling

We are so much more than just the sum of our parts. Our strength comes from working together, sharing ideas to always find new ways to progress. Together, we are Toyota.

At Toyota we celebrate individual differences, and we strive to create a workplace that not only gives equal opportunities to people of all backgrounds and abilities but supports them to reach their full potential. Afterall, our people are our greatest assets. We do this through employee community engagement, mentorship, development and recognition programs and our annual Women’s Conference.

Together, we are Toyota.

Toyota Motor Corporation Australia is well-recognised for offering:
- Fully maintained motor vehicle excluding fuel and including insurance.- 13.5% superannuation with subsidised income protection, life and total disability insurance.- Annual contribution to your private health insurance worth over $1800.- Significant family vehicle lease and purchase discounts.- Flexible hours and workspaces, with a hybrid of working from home and in the office.- Wellness facilities - free onsite gym, end of trip facilities.- Free car parking and discounted onsite café.- Free onsite primary school holiday program.- 10 days paid domestic and family violence leave.- Genuine career development: promotions, rotations, study assistance, paid study leave and paid professional membership.- Paid volunteer days to support your community and matched giving program.- 16 weeks paid primary carers leave, 4 weeks paid parental leave for secondary carers and superannuation paid on unpaid parental leave.

What you’ll contribute to

An exciting opportunity has arisen for an Assistant to General Manager, to join our People & Culture Division in a permanent full-time capacity.

The People and Culture is responsible for the provision of Toyota best practice consultancy, training and development services to both internal customers and external businesses.

The Assistant to the General Manager is primarily responsible for supporting the General Manager and Senior Managers by coordinating divisional functions and ensuring they are optimally supported in their role, thus enabling them to deliver their strategic goals and achieve divisional objectives.

This role is based in Altona North with flexible work arrangements on offer.

How you’ll make an impact- Coordinate the General Manager’s diary, delegate and decline as appropriate to ensure their time is effectively utilised and prioritised and travel time is kept to a minimum. Monitor and coordinate all incoming and outgoing correspondence and ensure the General Manager is up to date on all current business issues.- Maintain the day-to-day operational matters of the division by liaising with internal and external stakeholders in relation to divisional business activities and provide advice on behalf of the General Manager where appropriate. Resolve any queries and issues and escalate matters to minimise risk.- Support the General Manager and Senior Managers in coordinating meetings and events in relation divisional activities and visitors. Coordinate all domestic and international travel arrangements for the General Manager and Senior Managers in line with TMCA travel policy and procedures.- Implement agreed processes and procedures consistent with set policies to achieve divisional objectives. Ensure any changes to processes and procedures are accurately documented and communicated.- Assist in the gathering, summary and analysis of information in order to prepare documents and compile reports on behalf of the General Manager and Senior Managers. Ensure information is accurate and delivered on time and to schedule.- Undertake project planning for kaizen (continuous improvement) and new initiatives, achieve project milestones and break down complex tasks and integrate divisional matters into the overall project plan. Monitor expenses against budgets to ensure management can understand and control any significant costs. Identify opportunities for cost reduction and efficiency in the division.

Your attributes - If you’ve got one or more, we’d love to hear from you- Degree qualification or equivalent experience working as an assistant to senior managers or in office management.- Strong organisation and time management skills.- Experience in project management and reporting desirable.- Ability to communicate with stakeholders at all levels.- Understanding of the business and its commercial drivers- Proficiency in Microsoft Office Suite.- Administrative experience and great attention to detail.

You’re welcome to find out more by visiting our careers page:

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. When you apply, please tell us the pronouns you use.

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