Assistant to The General Manager

Oh what a feeling

We are so much more than just the sum of our parts. Our strength comes from working together, sharing ideas to always find new ways to progress. Together, we are Toyota.

At Toyota we celebrate individual differences, and we strive to create a workplace that not only gives equal opportunities to people of all backgrounds and abilities but supports them to reach their full potential. Afterall, our people are our greatest assets. We do this through employee community engagement, mentorship, development and recognition programs and our annual Women’s Conference.

Together, we are Toyota.

Toyota Motor Corporation Australia is well-recognised for offering:
- Fully maintained motor vehicle including insurance excluding fuel- 14% Superannuation with subsidised income protection, life and total disability insurance- Annual contribution to your private health insurance worth over $1,900- Significant family vehicle lease and purchase discounts- Flexible hours and workspaces, with a hybrid of working from home and in the office- Wellness facilities - free onsite gym, end of trip facilities- Free car parking and discounted onsite cafe- 10 days paid domestic and family violence leave- Genuine career development: promotions, rotations, study assistance, paid study leave and paid professional membership- Paid volunteer days to support your community and matched giving program- 26 weeks paid primary carers leave, 8 weeks paid parental leave for secondary carers and Superannuation paid on unpaid Parental Leave

What you’ll contribute to

A fantastic opportunity has arisen for a skilled and dynamic Assistant to support the General Manager, Product Planning & Development Division, in a permanent position.

You will oversee the General Manager’s office, ensuring they receive optimal support across all aspects of their role. Your responsibilities will include providing divisional support, managing important projects and events, preparing essential documentation, and coordinating divisional activities on behalf of the General Manager. A natural multitasker with outstanding interpersonal skills and a broad skill set, you will excel in this role.

This position is located at our Altona North office, primarily on-site with some flexibility.

How you’ll make an impact- Oversee the GM’s schedule by coordinating appointments, arranging important executive meetings, conferences, and travel, to ensure their time is used efficiently and prioritised effectively.- Manage the division's daily operations by overseeing and coordinating all incoming and outgoing correspondence and offering advice on behalf of the GM when appropriate.- Manage and coordinate the Senior Management budget and generate reports to help management monitor and control significant expenses.- Ensure the smooth operation of the division by interacting with internal and external stakeholders, addressing queries and issues, escalating matters as needed to minimise risk, and identifying and implementing process improvements.- Create and implement systems, procedures, and controls to improve the accuracy, compliance, timeliness, and presentation of the GM’s work in both managerial and management reporting functions.- Interact with internal and external stakeholders in a respectful and approachable manner.

Your attributes - If you’ve got one or more, we’d love to hear from you- Outstanding communication and stakeholder management abilities- Highly developed business acumen and administrative skills, with a strong capacity for exercising sound judgment, prioritising tasks, and multitasking with mínimal supervision.- Exceptional reporting skills (including financial), with meticulous attention to detail and proficiency in a paperless office environment.- High learning agility, a flexible work approach, and the ability to take initiative.

You’re welcome to find out more by visiting our careers page:

We are happy to adjust the recruitment process for your accessibility requirements, so please let us know during the recruitment process if there are any reasonable adjustments you may need during the interview process and your preferred type of communication, and we will be in touch to discuss your requirements.

Toyota is an endorsed employer for all women; check out our benefits directly at WORK180.

We don’t require a cover letter or selection criteria to be addressed.

Come with us and help create the future.

Primary Location

Altona North - 494 Grieve Parade

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.