Team Administrator

2 weeks ago

Sydney, Australia URBIS Full time

**Who we are**:
Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.
We pride ourselves in empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs and much more.
Urbis shaping Futures your way
**The Opportunity**:
This opportunity is suited for a proactive individual, who is tech savvy and wanting to gain valuable experience providing high quality administrative support to a high performing business unit.
The team administrator will deliver secretarial, word processing and administrative support, achieved through exceptional personal organisation and time management.
**You will**:

- Creation of relevant expense reports on behalf of Director's including reconciliation and entry of expense items and receipts;
- Organise travel arrangements as needed which may include flight and hotel bookings, car hire arrangements, and other transportation arrangements.
- Coordinating team meetings, marketing activities, events and resources;
- Administrative support to the wider team including report and document preparation, including compilation and formatting, word processing, data entry support and excel formatting and PowerPoint presentations.
- Coordination of tender responses and document production generally, in a fast and accurate manner;
- Assist with monthly invoicing for the team and where applicable coordinate invoicing with Directors;
- Providing a high level of technical support on all Microsoft Office Suite, Urbis Practice Management System (BST) and expense management systems.
- Other duties as directed.

**About You**:

- Demonstrated experience in a similar role supporting multiple stakeholders.
- Excellent knowledge and skills in Microsoft Office suite of products (Word, PowerPoint and Excel in particular);
- Experience using the systems - BST *desirable
- High proficiency in both spelling and grammar
- Exceptional time management and organisational skills

Why Urbis?
Salary continuance insurance, a generous parental leave policy, health & wellbeing programs and much more.
- Active mentorship by the best in the business, development of career goals and support in achieving them.
- Investment in ongoing training with all employees provided with an annual training budget.
- Monthly morning teas and regular social events to celebrate professional and personal wins.

Across all our sectors, you will play a part in shaping cities and communities. Bring your spark, and shape futures your way.
How to Apply?
Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.

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