Facilities Operations Specialist

2 weeks ago

Sydney, New South Wales, Australia Allens Operations Pty Ltd Full time

About the Role

At Allens Operations Pty Ltd, we are seeking a highly organized and detail-focused Facilities Operations Specialist to join our Business Operations team based in Sydney. As a key member of our team, you will work closely with the Facilities Manager to manage the day-to-day operations of our premium tenancy and ownership of the client floor.

Key Responsibilities

As a Facilities Operations Specialist, you will be responsible for:

  • Managing and performing all aspects of the physical setup of the client floor, including the opening and closing of operable walls, installation and basic maintenance of furniture, fixtures and equipment;
  • Setting up meeting rooms and function spaces with furniture and providing assistance with office moves;
  • Assisting the Catering team to prepare spaces for our staff and clients;
  • Problem solving and assisting with maintenance requests relating to security, cleaning, air conditioning and general maintenance;
  • Coordinating and completing occasional administrative tasks related to the operations of the tenancy such as access cards, organizing servicing for machinery, adjusting workspaces etc;
  • Working with the Facilities Manager on WHS related tasks and providing support for fire safety and evacuation training.

About You

To be successful in this role, you will have:

  • Strong organizational and time management skills;
  • Excellent verbal and written communication skills, with the ability to build and maintain strong relationships with team members, various stakeholders and vendors;
  • An ability to work independently, as well as part of a team, in a fast-paced environment;
  • Resilience and enthusiasm, with a strong sense of pride in your work;
  • Knowledge of WH&S principles;
  • Sound knowledge of Word and Excel;
  • Previous experience working in a Facilities Management team within a corporate or professional services environment is advantageous but not a requirement;
  • A desire to learn, grow, network, and mentor others.

What We Offer

At Allens Operations Pty Ltd, we offer a range of benefits to support your career development and well-being, including:

  • Market-competitive fixed remuneration;
  • Salary continuance insurance, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program;
  • Fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in-house consulting Psychologist;
  • Hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home;
  • Ability to purchase additional annual leave, access to an enhanced, inclusive and flexible parental leave policy – 26 weeks paid parental leave with no minimum service for permanent employees and high-quality executive coaching to support the transition;
  • Team-based recognition including social activities and contribution-based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

How to Apply

We'd love to hear from you so please click "apply now". Alternatively, for a confidential discussion, please contact Mikaela Downie, Talent Acquisition Executive on +61 2 9230 4248. At Allens Operations Pty Ltd, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. If you require adjustments to fully participate in our application process, please contact us at careers@allens.com.au. We encourage applicants from all backgrounds, so if you're excited about this role but your past experience doesn't align, please express your interest by emailing us at careers@allens.com.au. The right role for you might be just around the corner.

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