Facilities Operations Coordinator

4 weeks ago

Sydney, New South Wales, Australia Allens Operations Pty Ltd Full time

About the Role

We are seeking a highly organized and detail-oriented Facilities Officer to join our team at Allens Operations Pty Ltd. As a Facilities Officer, you will be responsible for managing the day-to-day operations of our premium tenancy and ownership of the client floor.

Key Responsibilities

  • Manage and perform all aspects of the physical setup of the client floor, including the opening and closing of operable walls, installation and basic maintenance of furniture, fixtures and equipment;
  • Set up meeting rooms and function spaces with furniture and provide assistance with office moves;
  • Assist the Catering team to prepare spaces for our staff and clients;
  • Problem solve and assist with maintenance requests relating to security, cleaning, air conditioning and general maintenance;
  • Coordinate and complete occasional administrative tasks related to the operations of the tenancy such as access cards, organising servicing for machinery, adjusting work spaces etc;
  • Work with the Facilities Manager on WHS related tasks and provide support for fire safety and evacuation training.

About You

To be successful in this role, you will have:

  • Strong organisational and time management skills;
  • Excellent verbal and written communication skills, with the ability to build and maintain strong relationships with team members, various stakeholders and vendors;
  • An ability to work independently, as well as part of a team, in a fast-paced environment;
  • Resilience and enthusiasm, with a strong sense of pride in your work;
  • Knowledge of WH&S principles;
  • Sound knowledge of Word and Excel;
  • Previous experience working in a Facilities Management team within a corporate or professional services environment is advantageous but not a requirement;
  • A desire to learn, grow, network, mentor others.

What We Offer

In joining Allens Operations Pty Ltd, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.

Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.

Our Benefits

Our benefits include:

  • Financial: market competitive fixed remuneration; salary continuance insurance, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program;
  • Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in-house consulting Psychologist;
  • Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home;
  • Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible parental leave policy – 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition;
  • Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

Allens Operations Pty Ltd is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.

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