Project Support Specialist

2 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time

Job Description:

We are seeking a highly organized and detail-oriented Project Support Specialist to join our team. The successful candidate will provide administrative support for our project teams, ensuring seamless execution of projects from initiation to completion.

The core duties of this role will involve:

  • Providing general administrative support for project teams, including updating resource registers, capturing actions from regular meetings, and communicating with the wider team.

  • Ensuring client data integrity in our document management system and setting up new projects properly.

  • Updating and maintaining project documentation to ensure accuracy and quality.

  • Assisting in the development, writing, and coordination of proposals, tenders, and submissions to align with client requirements and our brand standards.

  • Supporting senior team members in drafting content, including executive summaries, project narratives, and technical responses.

  • Overseeing general office management, including food and stationery orders, WHS duties, office maintenance or faults, and liaising with contractors or landlords.

  • Providing ad-hoc administrative support to directors, clients, and internal teams as required, including sending invites, welcoming clients to the office, and organizing catering.

Required Skills and Qualifications:

  • Strong communication and interpersonal skills, with the ability to work collaboratively with senior leaders, team members, and external stakeholders.

  • Proven experience in an administrative, project coordination, or assistant role, ideally within a professional services or construction-related environment.

  • Demonstrated ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.

  • Intermediate to advanced proficiency in Microsoft Office Suite, with a strong understanding of formatting and document management.

  • Strong writing, editing, and proofreading skills, with the ability to tailor content to specific client needs and maintain consistency in tone and language.

  • Experience with document management systems and ensuring data integrity and accuracy.

  • Strong attention to detail and organizational skills.

Benefits:

  • A competitive salary package.

  • An exciting opportunity to work with a dynamic team.

  • Professional development opportunities.

  • A supportive and inclusive work environment.

Others:

This is an excellent opportunity for someone looking to advance their career in the construction and advisory industry. If you are a motivated and organized individual with a passion for administration and project support, please apply now.

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