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Operations Coordinator

3 weeks ago

Newcastle, New South Wales, Australia beBeeResponsibilities Full time $96,000 - $105,480

Administrative Assistant - Bus Fleet Operations

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  • This is an exciting opportunity to join our Asset Management team as an Administrative Assistant - Bus Fleet Operations.
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You will be responsible for providing vital administrative and procurement support to ensure the smooth operation and maintenance of our bus fleet.

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Key Responsibilities:

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  • Generate purchase requisitions and issue approved purchase orders
  • Order parts, uniforms, supplies, and stationery for workshop operations
  • End-of-month fuel reconciliation (shared responsibility across the team)
  • Support payroll processes and resolve pay-related queries
  • Maintain and update mechanics' registers (licences, training, compliance, etc.)
  • Prepare KPI scorecards, stocktake, and audit documentation (ISO, BOAS, Clean Fleet)
  • Coordinate inspections, training sessions, and compliance activities (e.g. Fire Warden, First Aid)
  • Assist with event management and coordination for workshops and staff functions
  • Support roster preparation, communication, and maintenance
  • Filing and maintaining workshop records
  • Carry boxes and equipment (up to 15 kg) as required
  • Travel between depots from Bateau Bay to Singleton as needed
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About You:

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  • Bring proven clerical and administrative experience along with:
  • Sound understanding of procurement processes for materials and services
  • Familiarity with automotive workshops and/or the bus industry
  • Strong analytical and problem-solving abilities
  • Excellent written and verbal communication skills
  • Ability to plan, prioritise, and execute tasks under time pressures
  • Experience with ERP systems such as Microsoft AX or SAP (highly desirable)
  • Flexibility to travel between depots across the Central Coast and Hunter regions
  • Ability to safely lift and carry items up to 15 kg when required
  • Willingness to assist across a variety of workshop, compliance, and operational tasks
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Why Join Us?

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  • Work with one of Australia's leading transport providers
  • Be part of a supportive and collaborative team environment
  • Gain exposure across multiple depots and workshop operations
  • Opportunities for training, professional growth, and development
  • Contribute to keeping essential services moving across NSW