Executive Support and Administration Specialist

2 weeks ago

Sydney, New South Wales, Australia beBeeSupport Full time $40,864 - $82,240

We are seeking an experienced Support Specialist to join our team. This is a unique opportunity for a highly skilled and organized individual to work closely with senior leaders, providing administrative support and ensuring the smooth operation of their duties.

Key Responsibilities:

  • Provide secretarial services, including prioritizing correspondence, taking follow-up action, and preparing draft replies as needed.
  • Screen visitors and telephone calls, referring or following up accordingly.
  • Organize schedules and meetings for senior leaders.
  • Respond to constituents on behalf of senior leaders.
  • Draft correspondence and reports.
  • Maintain stationery, printing, and equipment necessary for effective performance.
  • Exercise discretion, sensitivity, and confidentiality in a high-stakes environment.
  • Create professionally presented documents using advanced computer skills in word processing, desktop publishing, spreadsheets, PowerPoint, and database development.
  • Schedule meetings, conferences, functions, appointments, and travel arrangements, along with supporting materials.
  • Provide public interface for constituent inquiries, meet and greet guests, and offer refreshments when required.
  • Ensure administration systems operate efficiently, including complaints management, internal and external customer responses, record-keeping, and correspondence management.

Requirements and Qualifications:

  • Demonstrated skills in executive support and administration.
  • Excellent interpersonal skills for dealing with sensitive and confidential issues from demanding clients.
  • Experience handling highly sensitive and confidential matters.
  • Strong background in administrative and executive support roles within government environments.
  • Relevant education attainment and qualifications relevant to executive support work.

Benefits:

  • This role offers a challenging and rewarding experience working with senior leaders.
  • The opportunity to develop your skills and expertise in executive support and administration.

Others:

  • A supportive and collaborative team environment.
  • Ongoing training and professional development opportunities.

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