Part-Time Administrative Assistant

5 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $55,000 - $80,000

**Job Summary:**

We are seeking an experienced Administrative Assistant to join our team in a part-time role. The successful candidate will be responsible for providing administrative support, managing the reception area, and maintaining accurate records.

Key Responsibilities:

  • Provide high-quality administrative support to the Coordinator, including coordination of mail, preparation and distribution of correspondence, ordering and stock control of office stationery and cleaning supplies.
  • Manage the reception area to ensure best practice telephone and mail communications, both internally and externally, and to maintain the professional image of the organization.
  • Perform reception duties, including meeting and greeting residents, their families, staff, and other customers, directing them appropriately, answering telephone calls, transferring calls, and taking messages.
  • Manage and maintain filing systems, ensuring all documents are filed in a systematic and organized manner.
  • Log property maintenance requirements into Facility Management Software program and arrange necessary work/service in consultation with the Property Department.
  • Undertake general housekeeping duties, ensuring common areas are always presented at a high standard, reporting any requirements for repairs, maintenance, and special cleaning to the Coordinator.
  • Attend to emergency calls when necessary, provide First Aid if required, and activate medical emergency alarm if necessary.

Requirements:

  • Extensive experience in reception, administration, and customer service.
  • High level of computer literacy, including MS Outlook, Word, Excel, and Publisher.
  • Highly developed interpersonal skills, including the ability to communicate effectively and compassionately with residents, families, staff, and volunteers.
  • Current Level 2 First Aid Certificate (or willingness to obtain within a reasonable timeframe from commencement of employment).
  • Demonstrated problem-solving and prioritizing skills.
  • Ability to work under minimal supervision and undertake a diverse range of tasks.
  • Demonstrated ability to operate with discretion and maintain complete confidentiality.
  • Experience in recognizing, prioritizing, and actioning emergency or critical responses to issues/needs arising.
  • Proven experience in problem-solving and decision-making.
  • Demonstrated ability to work autonomously and as part of a team.

Benefits:

  • A rewarding and supportive work environment with opportunities for professional development and career progression.
  • A competitive salary plus salary packaging benefits that can increase your take-home pay.
  • A flexible and family-friendly work culture with wellbeing initiatives and paid parental leave.
  • An Employee Assistance Program, including employee, manager, career, conflict, nutrition, and lifestyle assistance.
  • Discounted private health insurance, school holiday programs, and car hire.
  • The opportunity to open a high-interest savings account with our banking partner.
  • We value diversity, champion inclusion, and encourage applicants from all backgrounds and with all abilities to consider joining our vibrant community.

About Us:

We provide services that are as diverse as the people we support. Our goal is to help individuals live their best lives, providing a place to call home and spaces to learn and grow.

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