Administrative Coordinator
4 days ago
We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. This role provides administrative support across the organization, helping corporate, project, technical, and marketing functions to run smoothly.
The successful candidate will be a self-motivated, proactive, and enthusiastic individual with excellent communication skills and a can-do attitude. They will be comfortable working autonomously and as part of a team, and enjoy interacting with people, capable of engaging effectively and empathetically with all staff and visitors.
The ideal candidate will have a minimum of 12 months of administration experience in a similar role, with a strong focus on processing and organizing general correspondence, administration of service documentation, and coordination of appointments and meetings.
Key responsibilities will include:
- Providing administrative support to the team, including processing and organizing general correspondence, filing, and distribution.
- Coordinating appointments and meetings, including catering arrangements.
- Receiving and actioning incoming calls and welcoming visitors in a professional manner.
- Managing and triaging client and staff inquiries.
- Multi-tasking and ability to meet deadlines in a fast-paced environment.
- Ordering and correspondence/parcel delivery handling.
- Excellent English oral and written communications.
- Maintaining the office, including stationery and supermarket orders, organizing post, and cleaning the coffee machine.
- Supplementary support to the broader organization's administrative needs.
- Contributing to the continual improvement of organizational methods, processes, procedures, and standards.
- Participating in reviews of own work and collaborate in reviews of work with others.
- MS Word, Outlook, and Excel skills.
The successful candidate will be required to be an Australian citizen and be eligible to hold and maintain an Australian Defence Security Clearance.
Further benefits include:- A workplace that values innovation, quality, and work-life balance.
- A flexible, inclusive, and friendly work environment.
- Competitive remuneration.
- Salary packaging options.
- Generous Study Loan Scheme.
- Career and skills progression through training and development to team members.
- Access to cutting-edge technology, research, and agile project management practices.
- Mentoring and support from our experienced team members.
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